How To Fix NAA153 - Use pro-forma billing documents for external data transfer (termination)

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 153

• Message text: Use pro-forma billing documents for external data transfer (termination)

What causes this issue?

There is a new improved function for the transfer of external data.

System Response

The requested function is terminated, as it no longer has a functional
usage.

How to fix this error?

You have to use proforma billing documents for the processing. Contact
your system administrator about this.

Procedure for System Administrators

For two releases this function was flagged as to be discontinued release
notes, information messages) - it is now locked.
BAPI_SINGLEREMUREQS_CREATEMULT (general interface for creating billing
documents) is available for creating proforma billing documents. Choose
a billing document type with proforma billing document as the settlement
type (field TMFK-ABART). You can use supplier or customer billing
documents (Settlement Management).
The advantages of importing business volume data using proforma billing
documents are as follows:
A separate document is created in the system to which the business
volume is updated. The result of condition record determination is
recorded in the document conditions.
The update is registered in an index, and business volume data can be
traced via a detailed statement. The index allows subsequent updating of
business volumes even for external business volume data.
Recompilation of business volume data is possible without having to
reimport the business volume data files using the supplier billing
documents created.
If you still want to execute the report to be able to import existing
data files for recompilation, set the parameter MEBE in the user master
to the value 'X'.
Warning: The reports are not Unicode-compatible, which means they can be
executed, but files in UNICODE format cannot be read or written.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA153 - Use pro-forma billing documents for external data transfer (termination) ?

  The SAP error message NAA153 indicates that there is an issue related to the use of pro-forma billing documents for external data transfer, particularly in the context of termination processes. This error typically arises when there is an attempt to process a billing document that is not compatible with the expected data transfer format or when the system is configured to require pro-forma billing documents for certain operations.
  Cause:
  
  Incorrect Document Type: The billing document being processed is not a pro-forma billing document, which is required for the specific operation you are trying to perform.
  Configuration Settings: The system may be configured to only allow pro-forma billing documents for certain transactions, and the document type being used does not meet this requirement.
  Data Transfer Process: The external data transfer process may be expecting a specific type of document that is not being provided.
  
  Solution:
  
  Use Pro-forma Billing Documents: Ensure that you are using a pro-forma billing document for the transaction. You may need to create a new pro-forma billing document if the current one is not of the correct type.
  Check Configuration: Review the configuration settings in the SAP system to ensure that the document types and processes are set up correctly. This may involve checking the settings in the billing document configuration (transaction code: OBA7 or similar).
  Review Data Transfer Process: If you are working with an external data transfer process, verify that the data being sent or received is in the correct format and that the appropriate document types are being used.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling pro-forma billing documents and the requirements for external data transfers.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Billing Document), VF02 (Change Billing Document), and VF03 (Display Billing Document) to manage billing documents effectively.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address the issue.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to create or modify pro-forma billing documents.
  Testing: If changes are made to the configuration or document types, conduct thorough testing to ensure that the issue is resolved and that the system behaves as expected.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth assistance.