How To Fix NAA117 - Item &2 of purchasing document &1 is deleted (no update)

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 117

• Message text: Item &2 of purchasing document &1 is deleted (no update)

What causes this issue?

Item &V2& of purchasing document &V1& is deleted (deletion indicator is
set).

System Response

The subsequent business volume update is not executed.
The business volume is not updated due to deleted purchase order items.
Business volumes and provisions for accrued income for document items
are only updated from goods receipt and/or invoice verification
documents. Generally, all documents are canceled, so the updates are
canceled too.

How to fix this error?

If necessary, check the system data.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA117 - Item &2 of purchasing document &1 is deleted (no update) ?

  The SAP error message NAA117 indicates that a specific item in a purchasing document has been marked as deleted, and therefore, no updates can be made to that item. This error typically arises in the context of purchasing documents such as purchase orders or contracts.
  Cause:
  
  Manual Deletion: The item may have been manually deleted by a user in the purchasing document.
  Status Change: The item could have been set to a status that indicates it is no longer active or valid.
  Document Changes: Changes made to the purchasing document (like a change in the item category or document type) may lead to the item being marked as deleted.
  Error in Data Entry: There may have been an error during data entry or processing that led to the item being flagged as deleted.
  
  Solution:
  
  Check Document Status: Review the purchasing document to confirm the status of the item. If it is marked as deleted, you may need to restore or recreate the item.
  Recreate the Item: If the item is indeed deleted and needs to be active, you may need to create a new item in the purchasing document.
  Review Change Logs: Check the change logs of the purchasing document to see who deleted the item and why. This can provide insights into whether it was an intentional action or an error.
  Consult with Users: If the deletion was unintentional, consult with the users involved to understand the context and determine the best course of action.
  System Configuration: If this error occurs frequently, it may be worth reviewing the system configuration or user permissions to ensure that only authorized users can delete items from purchasing documents.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) or ME22N (Change Purchase Order) to view or modify purchasing documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for purchasing processes to understand how items are managed within purchasing documents.
  User Training: Ensure that users are trained on the proper handling of purchasing documents to minimize accidental deletions.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.