How To Fix NAA116 - Item &2 of purchasing document &1 is deleted (check update)

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 116

• Message text: Item &2 of purchasing document &1 is deleted (check update)

What causes this issue?

Item &V2& of purchasing document &V1& is deleted (deletion indicator is
set).
However, there are follow-on documents (goods receipts, invoice
receipts ) for which a business volume update is carried out.
No business volume update is carried out due to deleted purchase order
items.
Business volume and provision for accrued income for deleted document
items are, however, updated from goods receipt and/or invoice
verification documents. Generally, all documents have been canceled, so
the updates are canceled too.

System Response

This message is for information purposes.

How to fix this error?

Check the business volumes. Generally, the documents have to be
canceled. The updates have to cancel each other out.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA116 - Item &2 of purchasing document &1 is deleted (check update) ?

  The SAP error message NAA116 indicates that an item in a purchasing document has been marked as deleted, which can lead to issues during the update process. This error typically arises in the context of purchasing documents such as purchase orders or contracts when the system attempts to process or update a document that contains deleted items.
  Cause:
  
  Deleted Item: The specific item in the purchasing document has been marked as deleted. This can happen if the item was manually deleted by a user or if it was automatically deleted due to certain conditions (e.g., if the item was not relevant for further processing).
  Inconsistent Data: There may be inconsistencies in the data due to previous updates or changes made to the purchasing document.
  System Configuration: Certain configurations or settings in the SAP system may lead to items being marked as deleted under specific circumstances.
  
  Solution:
  
  Check Document Status: Review the purchasing document to confirm the status of the item. You can do this by navigating to the purchasing document in the SAP GUI and checking the item details.
  Restore or Remove the Item: If the item was deleted by mistake, you may need to restore it. If it is no longer needed, ensure that the document is updated accordingly to reflect the deletion.
  Update Document: If the item is intentionally deleted, ensure that the purchasing document is updated to remove references to the deleted item. This may involve saving the document again or performing a specific update action.
  Check for Related Errors: Look for any other error messages or warnings that may provide additional context about the issue.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling deleted items in purchasing documents.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) or ME22N (Change Purchase Order) to view and modify purchasing documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorizations: Ensure that the user has the necessary authorizations to modify purchasing documents, as lack of permissions can also lead to issues when trying to update documents.
  
  By following these steps, you should be able to address the NAA116 error and ensure that your purchasing documents are processed correctly.