How To Fix MSR_INSP_MESSAGES054 - Inspected qty is less then original delivery qty: item &1/&2

SAP Error Message - Details

• Message type: E = Error

• Message class: MSR_INSP_MESSAGES - Messages for Inspections

• Message number: 054

• Message text: Inspected qty is less then original delivery qty: item &1/&2

What causes this issue?

The inspection quantity is less than the original delivery quantity.

System Response

The inspected quantity and the original delivery quantity must be equal,
so the inspection cannot be confirmed.
This only applies to inspections in the warehouse; inspections by the
supplier do not require confirmation.

How to fix this error?

You can deal with a missing quantity by splitting the inspection item in
question as follows:
Enter the actual quantity received for inspection in the first split
line.
Enter the missing quantity in the second split line and specify the
follow-up actitivity <LS>Transfer to Scrap</>.
The follow-up actitivity <LS>Transfer to Scrap </>is executed for the
missing quantity and the inventory is balanced. You can then continue
the inspection process with the reduced quantity, and the returns order
remains complete.
Note
Follow-up activities are not required for inspections by the supplier.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MSR_INSP_MESSAGES054 - Inspected qty is less then original delivery qty: item &1/&2 ?

  The SAP error message MSR_INSP_MESSAGES054 indicates that the inspected quantity of a delivery item is less than the original delivery quantity. This typically occurs during the inspection process in the Quality Management (QM) module when you are trying to record the results of an inspection lot.
  Cause:
  
  
  Quantity Discrepancy: The inspected quantity entered is less than the quantity that was originally delivered. This can happen if:
  
  The inspection lot was created for a larger quantity than what was actually received.
  There was a mistake in entering the inspected quantity.
  Some items were damaged or lost during the inspection process.
  
  
  
  Incomplete Inspection: The inspection process may not have been completed for all items, leading to a mismatch between the inspected and delivered quantities.
  
  
  Configuration Issues: There may be settings in the system that enforce strict checks on quantities, leading to this error when the conditions are not met.
  
  
  Solution:
  
  
  Verify Quantities: Check the original delivery quantity and the inspected quantity. Ensure that the inspected quantity is correctly entered and reflects the actual number of items inspected.
  
  
  Adjust Inspection Lot: If the inspected quantity is indeed less than the original delivery quantity due to damaged or lost items, you may need to adjust the inspection lot or the delivery quantity accordingly.
  
  
  Complete Inspection: Ensure that all items in the delivery have been inspected. If some items were not inspected, you may need to perform the inspection for those items.
  
  
  Review Configuration: If this error occurs frequently, review the configuration settings in the QM module to ensure they align with your business processes.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling inspection lots and quantities.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like QA32 (for managing inspection lots) or MIGO (for goods movements) to check and manage the quantities.
  Quality Management Module: Familiarize yourself with the QM module in SAP, as it provides tools for managing inspections, quality control, and related processes.
  User Roles: Ensure that users have the appropriate roles and permissions to perform inspections and make adjustments to quantities.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the QM module for further assistance.