How To Fix MQ206 - Not all FI/CO documents for purchase order &1 item &2 are in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: MQ - Messages for Euro Changeover Package

• Message number: 206

• Message text: Not all FI/CO documents for purchase order &1 item &2 are in the system

Self-Explanatory Message

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• What is the cause and solution for SAP error message MQ206 - Not all FI/CO documents for purchase order &1 item &2 are in the system ?

  The SAP error message MQ206 indicates that not all Financial Accounting (FI) and Controlling (CO) documents related to a specific purchase order (PO) item are present in the system. This error typically arises during the processing of a purchase order, particularly when trying to perform actions such as goods receipt, invoice verification, or when attempting to close a purchase order.
  Cause:
  
  
  Missing Documents: The primary cause of this error is that there are missing FI/CO documents that should have been created for the purchase order item. This can happen if:
  
  The goods receipt was not posted correctly.
  The invoice was not posted or was posted incorrectly.
  There were issues during the document transfer between modules (MM to FI/CO).
  
  
  
  Inconsistent Data: There may be inconsistencies in the data due to manual changes, system errors, or incomplete transactions.
  
  
  Document Deletion: If documents were deleted or reversed after they were created, it could lead to this error.
  
  
  Configuration Issues: Incorrect configuration in the system related to document types or posting rules can also lead to this error.
  
  
  Solution:
  
  
  Check Document Flow: Review the document flow for the purchase order item in question. You can do this by using transaction codes like ME23N (Display Purchase Order) and checking the document history to see if all necessary documents (goods receipts, invoices) are present.
  
  
  Post Missing Documents: If you find that certain documents are missing, you may need to post them. For example:
  
  If a goods receipt is missing, you can post it using transaction code MIGO.
  If an invoice is missing, you can post it using transaction code MIRO.
  
  
  
  Reconcile Data: Ensure that all related documents are reconciled and that there are no discrepancies between the MM and FI/CO modules.
  
  
  Check for Deletions: Investigate if any documents were deleted or reversed. If so, you may need to recreate them.
  
  
  Consult with Technical Support: If the issue persists, it may be necessary to consult with your SAP technical support team or a functional consultant to investigate further. They can check for any configuration issues or system errors that may be causing the problem.
  
  
  Review Configuration: Ensure that the configuration settings for the relevant document types and posting rules are correct.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), MIGO (Goods Movement), MIRO (Invoice Verification), and others that may help in troubleshooting.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions.
  Documentation: Review SAP documentation or user manuals related to FI/CO and MM integration to understand the expected document flow and requirements.
  
  By following these steps, you should be able to identify the cause of the MQ206 error and implement the necessary solutions to resolve it.