How To Fix MQ205 - Check open items in G/L account & with allocation number &

SAP Error Message - Details

• Message type: E = Error

• Message class: MQ - Messages for Euro Changeover Package

• Message number: 205

• Message text: Check open items in G/L account & with allocation number &

What causes this issue?

The amount of the purchase order item in the purchase order history
record (identified using allocation number &v2&) and the amount of the
open item in clearing account &v1& does not match.
The allocation number consists of the purchase order number and the
item number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Using the allocation number, check:
The open items in the account and compare them with the purchase order
history records
The allocation number in the accounting document
The cleared items in GR/IR accounts with a wrong allocation.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MQ205 - Check open items in G/L account & with allocation number & ?

  The SAP error message MQ205 typically indicates that there are open items in a General Ledger (G/L) account that need to be addressed before proceeding with a transaction. This error often arises during processes such as clearing accounts, posting transactions, or executing financial reports.
  Cause:
  
  Open Items: The G/L account in question has open items that have not been cleared. This could be due to pending invoices, payments, or other transactions that have not been reconciled.
  Allocation Number: The error may also reference a specific allocation number that is associated with the open items, indicating that the system is unable to process the transaction because it is linked to unresolved items.
  Incorrect Account: The G/L account being used may not be the correct one for the transaction, leading to discrepancies.
  Configuration Issues: There may be configuration settings in the financial module that are not set up correctly, affecting how open items are handled.
  
  Solution:
  
  
  Check Open Items: 
  
  Navigate to the G/L account in question using transaction codes like FS10N (G/L Account Balance Display) or FBL3N (G/L Account Line Item Display).
  Review the open items and identify any that need to be cleared or addressed.
  
  
  
  Clear Open Items:
  
  If there are items that can be cleared, use transaction F-32 (Clear Customer) or F-44 (Clear Vendor) to clear the items against each other.
  Ensure that all necessary documents are posted and that there are no discrepancies.
  
  
  
  Review Allocation Number:
  
  If the error message includes a specific allocation number, check the details associated with that number to ensure that all related transactions are properly posted and cleared.
  
  
  
  Correct Account Usage:
  
  Verify that the correct G/L account is being used for the transaction. If not, adjust the transaction to use the appropriate account.
  
  
  
  Consult Configuration:
  
  If the issue persists, consult with your SAP configuration team to review the settings related to open item management and clearing processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), and FBL5N (Customer Line Item Display) for further investigation.
  SAP Notes: Check SAP Notes for any known issues or patches related to the MQ205 error message.
  Documentation: Review SAP documentation or user manuals for guidance on managing open items and clearing processes.
  
  By following these steps, you should be able to identify the cause of the MQ205 error and take appropriate action to resolve it. If the problem continues, consider reaching out to your SAP support team for further assistance.