How To Fix MQ204 - There are differences between purch.order history records and open items

SAP Error Message - Details

• Message type: E = Error

• Message class: MQ - Messages for Euro Changeover Package

• Message number: 204

• Message text: There are differences between purch.order history records and open items

What causes this issue?

There are differences between the purchase order history records and
GR/IR clearing accounts or delivery cost clearing accounts.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the differences that have occurred in table EWUMMFI.
They may have been caused by one of the following:
Manual posting to GR/IR clearing accounts
Changed sort key in the GR/IR clearing account master data
Changed allocation number in the accounting document
Cleared items in GR/IR clearing accounts with a wrong allocation.
Correct any errors that have occurred.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MQ204 - There are differences between purch.order history records and open items ?

  The SAP error message MQ204 indicates that there are discrepancies between the purchase order history records and the open items in the system. This typically occurs during the reconciliation process when the system checks for consistency between the purchase order history and the associated financial documents.
  Causes of MQ204 Error
  
  
  Inconsistent Data: There may be inconsistencies in the data due to manual entries, incorrect postings, or changes made to purchase orders after goods receipt or invoice receipt.
  
  
  Incomplete Transactions: If a purchase order has been partially received or invoiced, it may lead to differences in the open items and history records.
  
  
  Document Deletion or Changes: If documents related to the purchase order (like goods receipts or invoices) have been deleted or modified, it can cause discrepancies.
  
  
  Currency Differences: If there are currency conversions involved, differences in exchange rates can lead to inconsistencies.
  
  
  Posting Errors: Errors during the posting of goods receipts or invoice receipts can lead to mismatches.
  
  
  Solutions to MQ204 Error
  
  
  Reconcile Purchase Orders: Check the purchase order history and open items for the specific purchase order. Use transaction codes like ME23N (Display Purchase Order) to review the details.
  
  
  Check for Incomplete Documents: Ensure that all related documents (goods receipts, invoices) are complete and correctly posted. Use transaction codes like MIGO (Goods Movement) and MIRO (Invoice Verification) to verify.
  
  
  Review Change Logs: Check the change logs for the purchase order to identify any modifications that may have caused the discrepancies.
  
  
  Use Transaction Code MB5B: This transaction can help you analyze the stock and open items related to the purchase order.
  
  
  Run Reports: Use standard SAP reports to identify discrepancies. Reports like ME2N (Purchase Orders by PO Number) can help you analyze the purchase order history.
  
  
  Correct Posting Errors: If you identify any posting errors, correct them using the appropriate transaction codes (e.g., using MR8M for reversing invoices).
  
  
  Consult with Finance Team: If the issue persists, consult with your finance team or SAP support to investigate further.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N, MIGO, MIRO, and MB5B for troubleshooting.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for best practices in managing purchase orders and financial postings.
  User Roles: Ensure that users have the appropriate roles and authorizations to view and modify purchase orders and related documents.
  
  By following these steps, you should be able to identify and resolve the discrepancies causing the MQ204 error in SAP.