How To Fix MN660 - Document index contains invalid data records (internal error)

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 660

• Message text: Document index contains invalid data records (internal error)

What causes this issue?

largely identical to MN328!!!
When settlement documents were imported to determine business volume
data for arrangement &V1&, data records with document type &V2& were
read for which document and item number were missing. This is probably
due to a program error.

System Response

The system ignores the data records concerned, but otherwise executes
the function.

How to fix this error?

Check processing of data for arrangement &V1&.
INCLUDE ISR_VERWALTUNG

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN660 - Document index contains invalid data records (internal error) ?

  The SAP error message MN660, which states "Document index contains invalid data records (internal error)," typically occurs in the context of document management and indexing within SAP systems. This error can arise due to various reasons, including data inconsistencies, issues with document indexing, or problems with the underlying database.
  Causes:
  
  Data Inconsistencies: There may be inconsistencies in the document index data, which can occur due to incomplete or corrupted data entries.
  Database Issues: Problems with the database, such as corruption or misconfiguration, can lead to invalid records in the document index.
  System Upgrades or Changes: Changes in the system, such as upgrades or modifications to the document management system, can sometimes lead to issues with existing data.
  Incorrect Configuration: Misconfiguration of document management settings or indexing parameters can also result in this error.
  
  Solutions:
  
  
  Check for Data Inconsistencies:
  
  Use transaction codes like SARA (Archive Administration) or SARI (Archive Information System) to check for inconsistencies in archived documents.
  Run consistency checks to identify and correct any issues in the document index.
  
  
  
  Rebuild the Document Index:
  
  If the document index is corrupted, you may need to rebuild it. This can often be done through specific SAP transactions or programs designed for this purpose.
  Consult SAP documentation or your system administrator for the appropriate steps to rebuild the index.
  
  
  
  Database Maintenance:
  
  Perform database maintenance tasks, such as running database consistency checks or optimizing the database.
  If you suspect database corruption, consider restoring from a backup if necessary.
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings for document management and indexing to ensure they are set up correctly.
  Make adjustments as needed based on best practices or SAP recommendations.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error, including any relevant logs or screenshots.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA, SARI, SE38 (to run reports), and SM21 (to check system logs).
  SAP Documentation: Review SAP documentation related to document management and indexing for additional insights and troubleshooting steps.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to diagnose and resolve the MN660 error in your SAP system.