How To Fix MN657 - Accounting document &1 could not be found

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 657

• Message text: Accounting document &1 could not be found

What causes this issue?

The data for accounting document &V1&, that belongs to arrangement
&V4&, for company code &V2& in fiscal year &V3& could not be found in
the system.

System Response

As the function you require cannot be executed for this document, it is
ignored during processing.

How to fix this error?

Please look into this matter. It is likely that the document has
already been archived.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN657 - Accounting document &1 could not be found ?

  The SAP error message MN657, which states "Accounting document &1 could not be found," typically occurs when a user attempts to access an accounting document that does not exist in the system or is not accessible due to various reasons. Here are some potential causes, solutions, and related information for this error:
  Causes:
  
  Document Deletion: The accounting document may have been deleted or archived, making it unavailable for retrieval.
  Incorrect Document Number: The document number entered may be incorrect or mistyped.
  Authorization Issues: The user may not have the necessary authorizations to view the document.
  Document Type Issues: The document type may not be valid or may not exist in the system.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the data that prevent the document from being found.
  Incorrect Company Code: The document may belong to a different company code than the one currently being accessed.
  
  Solutions:
  
  Verify Document Number: Double-check the document number you are trying to access to ensure it is correct.
  Check Document Status: Use transaction codes like FB03 (Display Document) to check if the document exists. If it has been archived, you may need to access the archive.
  Authorization Check: Ensure that you have the necessary permissions to view the document. Contact your SAP security administrator if needed.
  Check Company Code: Make sure you are in the correct company code context when trying to access the document.
  Consult with IT Support: If the document should exist and you cannot find it, consult your IT support team to check for any data consistency issues or to see if the document has been archived.
  Use Transaction Codes: Use transaction codes like S_ALR_87012357 (for document analysis) to get more insights into the documents and their statuses.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB02 (Change Document), and FB01 (Post Document) for better navigation.
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP Notes can provide patches or additional troubleshooting steps.
  Documentation: Review SAP documentation or help files related to financial accounting for more context on document management and error handling.
  
  If the issue persists after trying the above solutions, it may be necessary to escalate the matter to your SAP support team for further investigation.