How To Fix MN537 - Document condition number faulty (purchase order)

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 537

• Message text: Document condition number faulty (purchase order)

What causes this issue?

The document conditions contain a data record for document condition no.
&V1&. However, the system expects document conditions with the number
&V2&.
Updating was to have taken place on the basis of the document conditions
(price determination) of the purchasing document.

System Response

Updating was not carried out for the document condition line.

How to fix this error?

This situation will normally be due to a program error (invalid data
passed on by a preceding program). You should therefore contact your
system administrator.
Check item &V4& of purchasing document &V3&, and the supplier business
volume update.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN537 - Document condition number faulty (purchase order) ?

  The SAP error message MN537, which states "Document condition number faulty (purchase order)," typically occurs in the context of purchasing documents, particularly when there are issues with the conditions associated with a purchase order. This error can arise due to various reasons, and understanding the cause is essential for resolving it.
  Causes of MN537 Error
  
  
  Invalid Condition Records: The condition records for pricing, discounts, or surcharges may be missing or incorrectly configured in the system.
  
  
  Inconsistent Data: There may be inconsistencies in the data related to the purchase order, such as mismatched condition types or incorrect pricing information.
  
  
  Missing Master Data: Required master data (like vendor master, material master, or info records) may be incomplete or not properly maintained.
  
  
  Changes in Pricing Procedure: If there have been recent changes to the pricing procedure or condition types, it may lead to this error if the purchase order is not updated accordingly.
  
  
  Document Type Issues: The document type of the purchase order may not be configured correctly to handle the conditions applied.
  
  
  Solutions to MN537 Error
  
  
  Check Condition Records: Verify that the condition records for the relevant pricing conditions are correctly maintained in the system. You can do this using transaction codes like VK11 (Create Condition) or VK12 (Change Condition).
  
  
  Review Purchase Order Data: Examine the purchase order for any inconsistencies or missing information. Ensure that all necessary fields are filled out correctly.
  
  
  Update Master Data: Ensure that all relevant master data (vendor, material, info records) is complete and accurate. You can check vendor master data using transaction code XK03 and material master data using MM03.
  
  
  Check Pricing Procedure: Review the pricing procedure assigned to the purchase order and ensure it is appropriate for the document type. You can check this in the configuration settings.
  
  
  Recreate the Purchase Order: If the issue persists, consider recreating the purchase order to ensure that all conditions and data are correctly applied.
  
  
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error. SAP Notes can provide patches or additional guidance on resolving known issues.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with transaction codes like ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to manage purchase orders effectively.
  
  
  SAP Help Documentation: Refer to SAP's official documentation for detailed information on pricing conditions and purchase order management.
  
  
  Support from SAP Community: Engage with the SAP Community or forums for additional insights and solutions from other users who may have encountered similar issues.
  
  
  By following these steps and understanding the underlying causes, you should be able to resolve the MN537 error effectively.