How To Fix MN357 - Drawn condition records missing for purchasing document &, item &

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 357

• Message text: Drawn condition records missing for purchasing document &, item &

What causes this issue?

For the requested function involving the condition record with the
internal number &V3&, the system needs the condition records set up for
purchasing document &V1&, item &V2&, for price determination purposes.
The system has noted in a database table that purchasing document no.
&V1&, item &V2&, is relevant to "subsequent settlement" accounting for
condition record &V3& of arrangement &V4&. However, no data record was
found for price determination for purchasing document &V1&, item &V2&.
There are two main possible reasons why the data record is missing:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

the data for purchasing document &V1&, item &V2&, has already been
deleted from the system
hardware fault or software error

System Response

The invoice receipt for purchasing document &V1&, item &V2&, will not
be taken into account in the function (detailed statement,
recompilation of statistics, etc.). The data created is thus incomplete
or faulty.

How to fix this error?

For correct business volume data, the data for purchasing document V1&,
item &V2& must be available in the system
If necessary, contact your system administrator, who will arrange for
the data record to be restored if this is possible (via the data
protection/backup system).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN357 - Drawn condition records missing for purchasing document &, item & ?

  The SAP error message MN357 indicates that there are missing condition records for a purchasing document and item. This typically occurs in the context of pricing conditions in purchasing documents, such as purchase orders or contracts, where the system cannot find the necessary pricing conditions to calculate the total price for the items.
  Cause:
  
  Missing Condition Records: The most common cause is that the required condition records for the pricing procedure are not maintained in the system for the specific vendor, material, or purchasing organization.
  Incorrect Condition Type: The condition type used in the purchasing document may not have been set up correctly in the pricing procedure.
  Data Inconsistencies: There may be inconsistencies in the master data, such as vendor or material master records, that prevent the system from finding the appropriate condition records.
  Pricing Procedure Configuration: The pricing procedure assigned to the purchasing document may not be configured to include the necessary condition types.
  
  Solution:
  
  
  Check Condition Records:
  
  Go to transaction code MEK1 (Create Condition) or MEK2 (Change Condition) to check if the condition records for the relevant condition types are maintained for the vendor and material combination.
  Ensure that the condition records are valid for the purchasing organization and plant.
  
  
  
  Maintain Condition Records:
  
  If the condition records are missing, create them using the appropriate transaction (e.g., MEK1) for the relevant condition type (e.g., discounts, surcharges).
  Ensure that the validity dates for the condition records cover the date of the purchasing document.
  
  
  
  Review Pricing Procedure:
  
  Check the pricing procedure assigned to the purchasing document by navigating to the configuration settings in SPRO (Customizing).
  Ensure that the necessary condition types are included in the pricing procedure and that they are correctly configured.
  
  
  
  Check Master Data:
  
  Verify the vendor master data and material master data to ensure that they are correctly set up and that there are no discrepancies.
  
  
  
  Test the Changes:
  
  After making the necessary changes, test the purchasing document again to see if the error persists.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MEK1: Create Condition Records
  MEK2: Change Condition Records
  MEK3: Display Condition Records
  ME21N: Create Purchase Order
  ME22N: Change Purchase Order
  ME23N: Display Purchase Order
  
  
  
  Pricing Procedure Configuration:
  
  The pricing procedure can be configured in the SAP system under the following path: SPRO > Materials Management > Purchasing > Conditions > Define Price Determination Process.
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for detailed information on pricing conditions and how to maintain them.
  
  
  
  By following these steps, you should be able to resolve the MN357 error and ensure that the necessary condition records are in place for your purchasing documents.