How To Fix MN353 - Item & of purchasing document & does not exist in system

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 353

• Message text: Item & of purchasing document & does not exist in system

What causes this issue?

Purchasing document &V2&, item &V1&, is relevant for the business
volume update of a condition record of rebate arrangement &V4&.
However, item &V1& of purchasing document &V2& does not exist in the
system.

System Response

Purchasing document &V2&, item &V1&, cannot be taken into account in
the relevant function (detailed statement, recompilation of statistics,
etc.). The data generated is thus incomplete or faulty.

How to fix this error?

For correct business volume data, purchasing document &V2&, item &V1&
must be available in the system.
Possible causes:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Hardware or software error
Internal program error (document item not imported to internal buffer)
If necessary, contact your system administrator.
The affected condition record has the (internal) number &V3& and
belongs to rebate arrangement &V4&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN353 - Item & of purchasing document & does not exist in system ?

  The SAP error message MN353 indicates that a specific item in a purchasing document does not exist in the system. This error typically arises during processes such as goods receipt, invoice verification, or when trying to access or modify a purchasing document.
  Causes:
  
  Incorrect Document Number or Item: The purchasing document number or item number entered may be incorrect or mistyped.
  Document Deletion: The purchasing document or item may have been deleted or archived.
  Document Status: The purchasing document may be in a status that does not allow for the operation being attempted (e.g., it may be blocked or not yet fully processed).
  Data Synchronization Issues: There may be issues with data synchronization between different modules or systems, especially in a distributed environment.
  Authorization Issues: The user may not have the necessary authorizations to view or modify the purchasing document.
  
  Solutions:
  
  Verify Document and Item Numbers: Double-check the purchasing document number and item number for accuracy. Ensure that you are referencing the correct document.
  Check Document Status: Use transaction codes like ME23N (Display Purchase Order) to check the status of the purchasing document. Ensure it is not deleted or archived.
  Review Change Logs: If the document was recently modified, check the change logs to see if the item was removed or altered.
  Consult with IT Support: If you suspect a data synchronization issue, consult your IT support team to investigate any potential issues with the database or system.
  Authorization Check: Ensure that you have the necessary permissions to access the purchasing document. If not, contact your system administrator to obtain the required authorizations.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and ME21N (Create Purchase Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Manuals and Documentation: Refer to SAP user manuals or documentation for detailed procedures on handling purchasing documents and troubleshooting common errors.
  
  If the issue persists after trying the above solutions, it may be beneficial to escalate the matter to your SAP support team for further investigation.