How To Fix MN354 - PO history for purchasing doc. &, item &, does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 354

• Message text: PO history for purchasing doc. &, item &, does not exist

What causes this issue?

A data record belonging to the purchase order history (for a goods
receipt, invoice receipt) is missing for item &V2& of purchasing
document &V1&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

the PO history for purchasing document &V1&, item &V2&, has already been
deleted from the system (e.g. aggregation report or similar).
hardware fault or software error

System Response

The updating of supplier business volumes in respect of the affected PO
history record cannot be carried out. The data generated for rebate
arrangement &V4& is thus incomplete or incorrect.

How to fix this error?

For correct business volume data, the above PO history for purchasing
document &V1&, item &V2& must be available in the system
If necessary, contact your system administrator.
You will find the key for the PO history in the list output of the
<LS>Detailed statement</> function.
The condition record concerned has the (internal) number &V3&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN354 - PO history for purchasing doc. &, item &, does not exist ?

  The SAP error message MN354 indicates that there is no purchase order (PO) history available for the specified purchasing document and item. This error typically arises when you are trying to access or display the history of a purchase order, but the system cannot find any records associated with the given document number and item.
  Causes:
  
  
  No Purchase Order History: The most common reason for this error is that there is no history recorded for the specified purchase order and item. This could be due to the PO being newly created and not yet having any associated transactions (like goods receipts or invoice receipts).
  
  
  Incorrect Document Number or Item: The document number or item number you are trying to access may be incorrect. This could be due to a typographical error or using an outdated reference.
  
  
  Data Deletion: In some cases, historical data may have been deleted or archived, leading to the absence of records for the specified PO.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view the purchase order history, which can lead to this error.
  
  
  Solutions:
  
  
  Verify Document and Item Numbers: Double-check the purchase order number and item number you are entering to ensure they are correct.
  
  
  Check PO Status: Ensure that the purchase order has been processed and has associated transactions. If it is a new PO, you may need to wait until transactions are posted against it.
  
  
  Review Transaction History: Use transaction codes like ME23N (Display Purchase Order) to check if the PO exists and if there are any associated documents.
  
  
  Consult with IT or SAP Support: If you suspect that data deletion or archiving is the issue, consult with your IT department or SAP support team to investigate further.
  
  
  Authorization Check: Ensure that you have the necessary permissions to view the purchase order history. If not, contact your system administrator to obtain the required access.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and ME21N (Create Purchase Order) to manage POs effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or user manuals for additional context on managing purchase orders and their histories.
  
  By following these steps, you should be able to identify the cause of the MN354 error and take appropriate action to resolve it.