How To Fix MN187 - Change in supplier bus. volume data after comp. (add. bus. vol. settled)

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 187

• Message text: Change in supplier bus. volume data after comp. (add. bus. vol. settled)

What causes this issue?

A business volume comparison and agreement process has been carried out
for rebate arrangement no. &V3&. Subsequent to this process, the
business volume data changed (due to further incoming invoices,
reversal etc.).
The condition record has the internal identifier &V1&, item number
&V2&.

System Response

The system has performed the requested function (for example,
settlement accounting) on the basis of the previously effected
comparison/agreement of business volume data. In addition, however, it
took into account the difference in business volume due to the
subsequent change in the statistical data.
As a result, the scale and condition basis and hence possibly also the
rebate income due have changed.

How to fix this error?

Check whether the scale and condition basis and the rebate income are
correct in their present form.
For further details on the business volume data and the differences,
choose <LS>Business volume comparison -> Display</>.
If necessary, you can cancel any settlement document that may have been
created. Then you can carry out another comparison of business volumes
and perform settlement accounting for the rebate arrangement again on
the basis of the changed data.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN187 - Change in supplier bus. volume data after comp. (add. bus. vol. settled) ?

  The SAP error message MN187 ("Change in supplier business volume data after completion (additional business volume settled)") typically occurs in the context of the SAP Materials Management (MM) module, particularly when dealing with supplier evaluations or business volume data related to purchasing.
  Cause:
  This error usually arises when there is an attempt to change or update supplier business volume data after it has already been finalized or settled. The system is designed to prevent changes to settled data to maintain data integrity and ensure that financial reporting and evaluations are accurate.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check the Status of the Business Volume Data: Verify if the business volume data for the supplier has indeed been settled. If it has, you will not be able to make changes to it.
  
  
  Review the Change Attempt: If you need to make changes, assess whether the changes are necessary. If they are, you may need to reverse the settlement or adjust the data in a way that complies with SAP's data integrity rules.
  
  
  Use Transaction Codes: Depending on your role and permissions, you may need to use specific transaction codes to manage supplier evaluations or business volume data. Common transaction codes include:
  
  ME1L: Display Vendor Evaluation
  ME2N: Purchase Orders by Vendor
  ME3L: Outline Agreements by Vendor
  
  
  
  Consult with Your SAP Administrator: If you are unsure about how to proceed or if you need to reverse a settlement, it may be best to consult with your SAP administrator or a colleague with more experience in handling supplier evaluations.
  
  
  Documentation and Training: Ensure that you and your team are familiar with the processes surrounding supplier evaluations and business volume data management. Proper training can help prevent such errors in the future.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  User Manuals: Refer to the SAP user manuals or help documentation for detailed procedures on managing supplier evaluations and business volume data.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the MN187 error effectively.