How To Fix MN186 - No supplier business volume statistics records exist for condition record

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 186

• Message text: No supplier business volume statistics records exist for condition record

What causes this issue?

No business volume data (statistical data) has been updated for the
condition record.

System Response

Settlement accounting for the condition record has been carried out
despite the missing business volume data if the calculation rule is not
"fixed amount". However, the condition record was not included in the
settlement documents, since no income is involved.
If the calculation rule is "fixed amount", settlement accounting for
this condition record - and thus for rebate arrangement &V3& - is not
possible. In such a case, a rebate would be payable - but the settlement
program lacks necessary information, without which it is not possible to
post the income (e.g. tax code or plant).

How to fix this error?

Please check that there really is no business volume data (i.e. that the
result of the settlement accounting process is correct).
Settlement accounting is not possible for condition records with
calculation rule "fixed amount" for which no business volume data
exists.
Possible explanations for the error:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

There really were no purchase orders, supplier billing documents or
settlement documents issued to which the condition record is relevant.
The reason may be a missing update of the LIS statistics (for example,
if the condition record was not drawn during price determination).
(rebate arrangement or condition records faulty or the entry for the
condition type missing in calculation schema.)
The rebate arrangement was entered subsequently but the subsequent
compilation of the business volume statistics was not carried out.
The subsequent compilation of the business volume statistics was carried
out but the indicator "Subsequent settlement index" has not been set for
the suppliers involved.
If necessary, contact your system administrator, so that the source of
the problem can be investigated.
If you wish to perform settlement accounting for this condition record
again, you must first change the status of the condition record from
"inactive" (settled) to "active" using the function "Reset status of
condition record". You will find the function in all list reports.
It may be necessary to carry out a retrospective compilation of the
statistical data pertaining to rebate arrangement &V3&. You may also
have to recompile the underlying index (LIS table S111) ("subsequent
settlement index" indicator not set).
The internal identifier of the condition record is &V1&, item &V2& for
rebate arrangement &V3&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN186 - No supplier business volume statistics records exist for condition record ?

  The SAP error message MN186, which states "No supplier business volume statistics records exist for condition record," typically occurs in the context of purchasing and vendor management. This error indicates that the system cannot find any business volume statistics for the specified supplier in relation to the condition record you are trying to access or process.
  Causes:
  
  
  Missing Business Volume Statistics: The most common cause is that there are no business volume statistics recorded for the supplier in question. This can happen if the supplier has not been used in any transactions that would generate such statistics.
  
  
  Incorrect Condition Record: The condition record you are trying to access may not be correctly set up or may not correspond to the supplier in question.
  
  
  Data Synchronization Issues: There may be issues with data synchronization between different modules or systems, leading to missing or outdated records.
  
  
  Configuration Issues: The configuration settings for the purchasing or vendor management module may not be set up correctly, preventing the system from generating or accessing the necessary statistics.
  
  
  Solutions:
  
  
  Check Supplier Transactions: Verify that the supplier has been involved in transactions that would generate business volume statistics. If not, you may need to create purchase orders or other relevant transactions to generate the necessary data.
  
  
  Review Condition Records: Ensure that the condition records are correctly set up and that they correspond to the supplier you are working with. You can do this by navigating to the condition records in the relevant transaction (e.g., MEK1 for creating condition records).
  
  
  Update Statistics: If the supplier has been used in transactions but statistics are still missing, you may need to run a report or transaction that updates or recalculates the business volume statistics for the supplier.
  
  
  Check Configuration: Review the configuration settings in the purchasing module to ensure that everything is set up correctly for business volume statistics to be generated and accessed.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error and related processes.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MEK1 (Create Condition Record), MEK2 (Change Condition Record), and MEK3 (Display Condition Record) to manage condition records effectively.
  Business Volume Statistics: Understand how business volume statistics are generated and maintained in SAP, as this will help in troubleshooting similar issues in the future.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address the issue.
  
  By following these steps, you should be able to identify the cause of the MN186 error and implement a solution to resolve it.