How To Fix MMPUR_REQ_IA_PRSL036 - Approved PRs with Same Item Category

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_REQ_IA_PRSL - Messages for Intelligent Approval for Purchase Requisitions

• Message number: 036

• Message text: Approved PRs with Same Item Category

Self-Explanatory Message

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• What is the cause and solution for SAP error message MMPUR_REQ_IA_PRSL036 - Approved PRs with Same Item Category ?

  The SAP error message MMPUR_REQ_IA_PRSL036 indicates that there are approved Purchase Requisitions (PRs) that have the same item category. This error typically arises in the context of procurement processes within SAP, particularly when trying to create or process purchase requisitions that conflict with existing approved requisitions.
  Cause:
  The error is triggered when:
  
  There are multiple approved purchase requisitions for the same material or service that share the same item category.
  The system does not allow the creation of a new purchase requisition for the same item category if there are already approved requisitions in the system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Existing Purchase Requisitions:
  
  Check the existing approved purchase requisitions to identify those that have the same item category.
  You can use transaction codes like ME5A (List of Purchase Requisitions) to view the details of the requisitions.
  
  
  
  Consolidate Requisitions:
  
  If possible, consolidate the requirements into a single purchase requisition. This can help avoid duplication and streamline the procurement process.
  
  
  
  Modify Item Categories:
  
  If the business process allows, consider changing the item category of the new purchase requisition to avoid conflicts with existing approved requisitions.
  
  
  
  Cancel or Delete Unnecessary PRs:
  
  If there are approved purchase requisitions that are no longer needed, consider canceling or deleting them to free up the item category for new requisitions.
  
  
  
  Consult with Procurement Team:
  
  Engage with your procurement or purchasing team to understand the business rules around item categories and approved requisitions. They may have specific guidelines or processes in place.
  
  
  
  Check Configuration Settings:
  
  If the issue persists, it may be necessary to review the configuration settings in SAP related to purchase requisitions and item categories. This may require assistance from an SAP consultant or your IT department.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME51N (Create Purchase Requisition), ME52N (Change Purchase Requisition), and ME5A (Display Purchase Requisitions).
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  Documentation: Review SAP documentation or user manuals related to procurement processes and purchase requisition management for best practices.
  
  By following these steps, you should be able to resolve the error and proceed with your procurement activities in SAP.