How To Fix MMPUR_ARCHIVE306 - Quantity delivered greater than/equal to quantity ordered

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 306

• Message text: Quantity delivered greater than/equal to quantity ordered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE306 - Quantity delivered greater than/equal to quantity ordered ?

  The SAP error message MMPUR_ARCHIVE306 indicates that there is a discrepancy between the quantity delivered and the quantity ordered in a purchase order. Specifically, this error occurs when the quantity delivered is greater than or equal to the quantity ordered, which can lead to issues in the system, especially when archiving or processing purchase orders.
  Cause:
  
  Quantity Mismatch: The primary cause of this error is that the system detects that the quantity delivered (goods receipt) is equal to or exceeds the quantity ordered in the purchase order.
  Incorrect Data Entry: There may have been an error in data entry during the goods receipt process, where the user mistakenly entered a higher quantity than what was ordered.
  Multiple Deliveries: If multiple deliveries are made against a single purchase order, it’s possible that the cumulative quantity delivered has reached or exceeded the ordered quantity.
  System Configuration: There may be configuration settings in the SAP system that enforce strict checks on delivery quantities.
  
  Solution:
  
  Review Purchase Order: Check the purchase order to confirm the ordered quantity and ensure that it matches the expected delivery.
  Check Goods Receipt: Review the goods receipt document to verify the quantity that was entered. If it is incorrect, you may need to reverse the goods receipt and re-enter the correct quantity.
  Adjust Deliveries: If multiple deliveries are involved, ensure that the total quantity delivered does not exceed the ordered quantity. You may need to adjust the subsequent deliveries accordingly.
  Consult with Procurement: If there are discrepancies that cannot be resolved, consult with the procurement team or the vendor to clarify the situation and make necessary adjustments.
  System Configuration: If this error is occurring frequently and is not aligned with business processes, consider reviewing the system configuration with your SAP Basis or functional consultant to adjust the settings as needed.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) and MIGO (Goods Movement) to review and manage purchase orders and goods receipts.
  Documentation: Refer to SAP documentation or help files for detailed information on handling purchase orders and goods receipts.
  User Training: Ensure that users involved in the procurement and goods receipt processes are adequately trained to minimize data entry errors.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the MMPUR_ARCHIVE306 error effectively.