How To Fix MMPUR_ARCHIVE303 - Posting date of PO document history within residence time

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 303

• Message text: Posting date of PO document history within residence time

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE303 - Posting date of PO document history within residence time ?

  The SAP error message MMPUR_ARCHIVE303 typically indicates that there is an issue related to the posting date of a Purchase Order (PO) document history that falls within the defined residence time for archiving. This error is often encountered when attempting to archive purchase order documents that have not yet reached the specified retention period.
  Cause:
  The primary cause of this error is that the posting date of the PO document history is still within the residence time defined in the archiving settings. The residence time is the period during which documents must be retained before they can be archived. If any document related to the PO has a posting date that falls within this period, the archiving process will not proceed, resulting in the error.
  Solution:
  To resolve the MMPUR_ARCHIVE303 error, you can take the following steps:
  
  
  Check Residence Time Settings:
  
  Review the archiving settings in your SAP system to understand the defined residence time for purchase orders. This can typically be found in the customizing settings under the archiving object for purchasing documents.
  
  
  
  Verify Posting Dates:
  
  Identify the specific purchase orders that are causing the error. Check the posting dates of the documents associated with these POs to confirm if they fall within the residence time.
  
  
  
  Wait for Residence Time to Expire:
  
  If the posting dates are indeed within the residence time, you may need to wait until the residence time has expired before attempting to archive the documents again.
  
  
  
  Adjust Residence Time (if applicable):
  
  If your business processes allow it, you may consider adjusting the residence time settings to a shorter duration. However, this should be done with caution and in accordance with your organization's data retention policies.
  
  
  
  Use Archive Object Management:
  
  Utilize the Archive Administration (transaction SARA) to manage the archiving process. You can check the logs for more detailed information about the error and the specific documents involved.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed guidance on archiving purchase orders and understanding the implications of residence time.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data growth. It is essential to follow the defined retention policies to comply with legal and business requirements.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  
  By following these steps, you should be able to address the MMPUR_ARCHIVE303 error and successfully manage the archiving of your purchase order documents.