How To Fix MMPUR_ARCHIVE301 - Invoiced quantity not the same as GR quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 301

• Message text: Invoiced quantity not the same as GR quantity

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE301 - Invoiced quantity not the same as GR quantity ?

  The SAP error message MMPUR_ARCHIVE301 indicates that there is a discrepancy between the invoiced quantity and the goods receipt (GR) quantity for a particular purchase order item. This error typically arises during the invoice verification process in the Materials Management (MM) module of SAP.
  Cause:
  The error occurs due to one of the following reasons:
  
  Quantity Mismatch: The quantity on the invoice does not match the quantity received in the goods receipt. For example, if you received 100 units but the invoice is for 120 units, this error will be triggered.
  Incomplete GR Posting: The goods receipt may not have been fully posted or may have been posted incorrectly.
  Multiple Invoices: If multiple invoices are being processed for the same goods receipt, it can lead to discrepancies.
  Manual Adjustments: Manual changes to the invoice or GR quantities can lead to inconsistencies.
  
  Solution:
  To resolve the MMPUR_ARCHIVE301 error, you can follow these steps:
  
  
  Check the Purchase Order (PO):
  
  Verify the quantities in the purchase order, goods receipt, and invoice.
  Ensure that the invoiced quantity matches the GR quantity.
  
  
  
  Review Goods Receipt:
  
  Go to the transaction code MB03 (Display Material Document) to check the details of the goods receipt.
  Confirm that the GR quantity is correctly recorded.
  
  
  
  Adjust Invoice:
  
  If the invoice quantity is incorrect, you may need to adjust the invoice. This can be done using transaction code MIRO (Invoice Verification).
  Make sure to enter the correct quantity that matches the GR.
  
  
  
  Reprocess the Invoice:
  
  If necessary, reverse the invoice using transaction code MR8M (Cancel Invoice Document) and then re-enter it with the correct quantities.
  
  
  
  Consult with the Vendor:
  
  If the discrepancy is due to an error on the vendor's side, contact them to resolve the issue.
  
  
  
  Check for Multiple Invoices:
  
  Ensure that there are no other invoices for the same GR that could be causing the mismatch.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  MIRO: Invoice Verification
  MB03: Display Material Document
  MR8M: Cancel Invoice Document
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  Documentation: Review SAP documentation for invoice verification and goods receipt processes to ensure compliance with best practices.
  
  By following these steps, you should be able to identify and resolve the cause of the MMPUR_ARCHIVE301 error in SAP.