How To Fix MMPUR_ARCHIVE302 - Invoiced quantity is less than ordered quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 302

• Message text: Invoiced quantity is less than ordered quantity

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE302 - Invoiced quantity is less than ordered quantity ?

  The SAP error message MMPUR_ARCHIVE302 indicates that there is a discrepancy between the invoiced quantity and the ordered quantity in a procurement process. Specifically, it means that the quantity of goods that have been invoiced is less than the quantity that was originally ordered. This can occur in various scenarios, such as during the goods receipt or invoice verification process.
  Causes:
  
  Partial Deliveries: The supplier may have delivered only a portion of the ordered quantity, and the invoice reflects this partial delivery.
  Incorrect Invoice Entry: The invoice may have been entered incorrectly, either by the supplier or by the person processing the invoice in SAP.
  Goods Receipt Not Posted: If the goods receipt for the ordered quantity has not been posted, the system will not recognize the full quantity as received.
  Order Modifications: Changes to the purchase order after the invoice has been created can lead to discrepancies.
  Invoice Verification Process: Issues during the invoice verification process can also lead to this error.
  
  Solutions:
  
  Check the Purchase Order: Verify the original purchase order to ensure that the ordered quantity is correct.
  Review the Invoice: Check the invoice details to confirm that the invoiced quantity matches the delivered quantity. If there is a mistake, contact the supplier for a corrected invoice.
  Post Goods Receipt: If the goods receipt has not been posted, ensure that it is done for the full ordered quantity or the correct quantity received.
  Adjust the Invoice: If the invoice is correct but reflects a partial delivery, you may need to adjust the purchase order or create a new invoice for the remaining quantity.
  Consult with Procurement: If there are ongoing issues, it may be necessary to consult with the procurement team to understand if there are any systemic issues with suppliers or order processing.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME23N (Display Purchase Order), MIR4 (Display Invoice Document), or MIGO (Goods Movement) to investigate the issue further.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation or user manuals related to procurement and invoice verification processes for more detailed guidance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.