How To Fix MMPUR_ARCHIVE099 - Down payments exist for &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 099

• Message text: Down payments exist for &1 &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE099 - Down payments exist for &1 &2 ?

  The SAP error message MMPUR_ARCHIVE099 indicates that there are down payments associated with a particular purchase order (PO) or contract, which prevents the archiving of the related documents. This error typically arises when attempting to archive purchasing documents that have outstanding financial obligations, such as down payments.
  Cause:
  The primary cause of this error is that there are down payments recorded against the specified purchase order or contract. The system does not allow archiving of documents that have financial implications still outstanding, as this could lead to inconsistencies in financial reporting and data integrity.
  Solution:
  To resolve this error, you need to take the following steps:
  
  
  Identify Down Payments: 
  
  Use transaction codes like ME2N (Purchase Orders by PO Number) or ME3N (Outline Agreements) to find the purchase order or contract associated with the error message.
  Check the down payment status by reviewing the payment history or using transaction FBL1N (Vendor Line Item Display) to see if there are any open down payments.
  
  
  
  Clear Down Payments:
  
  If there are down payments that are no longer needed, you may need to process them. This could involve:
  
  Making the final payment to the vendor.
  Adjusting or clearing the down payment if it is no longer valid.
  If applicable, you may need to reverse the down payment if it was posted in error.
  
  
  
  
  
  Re-attempt Archiving:
  
  Once all down payments are cleared or resolved, you can attempt to archive the documents again using the appropriate archiving transaction (e.g., SARA for archiving).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific procedures related to your organization's policies on down payments and archiving.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  ME2N: Display Purchase Orders
  ME3N: Display Outline Agreements
  FBL1N: Vendor Line Item Display
  SARA: Archive Administration
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  User Roles: Ensure that you have the necessary authorizations to view and modify down payment information and to perform archiving tasks.
  
  By following these steps, you should be able to resolve the MMPUR_ARCHIVE099 error and successfully archive your purchasing documents.