How To Fix MMPUR_ARCHIVE059 - Period-end data exists (valuation result / accrual document)

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 059

• Message text: Period-end data exists (valuation result / accrual document)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE059 - Period-end data exists (valuation result / accrual document) ?

  The SAP error message MMPUR_ARCHIVE059 indicates that there is period-end data that exists for a valuation result or an accrual document, which prevents the archiving of certain data. This error typically arises in the context of materials management and procurement processes when attempting to archive data that is still relevant for financial reporting or other processes.
  Cause:
  
  Open Period-End Closing: The error usually occurs when there are open period-end closing activities in the system. This means that the financial data for the period has not been finalized, and thus, the system does not allow archiving of related documents.
  Existing Valuation Results: There may be valuation results or accrual documents that are still active and linked to the data you are trying to archive.
  Incomplete Processes: There might be incomplete processes or transactions that are still referencing the data you are attempting to archive.
  
  Solution:
  To resolve the MMPUR_ARCHIVE059 error, you can follow these steps:
  
  
  Check Period-End Closing:
  
  Ensure that all period-end closing activities have been completed for the relevant periods. This includes checking if all necessary postings have been made and if the financial statements have been finalized.
  
  
  
  Review Valuation Results:
  
  Use transaction codes like MB51 or MB5B to check for any existing valuation results or accrual documents that are still open. You may need to clear or process these documents before archiving.
  
  
  
  Clear Accruals:
  
  If there are accrual documents that are preventing archiving, you may need to reverse or clear these accruals. This can be done through the appropriate transaction codes (e.g., FBS1 for reversing accruals).
  
  
  
  Consult with Finance Team:
  
  Collaborate with your finance or accounting team to ensure that all necessary financial processes are completed and that there are no outstanding issues that need to be addressed.
  
  
  
  Use Archive Object:
  
  If you are using an archiving object, ensure that the configuration is correct and that it is set up to handle the specific data you are trying to archive.
  
  
  
  Check for Custom Developments:
  
  If there are any custom developments or enhancements in your SAP system, ensure that they are not interfering with the archiving process.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may resolve the issue.
  Documentation: Review SAP documentation on archiving processes in the Materials Management (MM) module for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it, allowing you to proceed with the archiving process.