How To Fix MMPUR_ARCHIVE041 - Not all items correspond to selection

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 041

• Message text: Not all items correspond to selection

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE041 - Not all items correspond to selection ?

  The SAP error message MMPUR_ARCHIVE041 typically occurs in the context of archiving or managing purchase requisitions or purchase orders. The message indicates that not all items in the selection correspond to the criteria specified for archiving or processing. This can happen for various reasons, such as discrepancies in the data or issues with the selection criteria.
  Causes:
  
  Selection Criteria Mismatch: The items you are trying to archive or process do not meet the selection criteria defined in the archiving program.
  Data Inconsistencies: There may be inconsistencies in the data, such as missing or incorrect information in the purchase requisitions or orders.
  Status Issues: Some items may be in a status that does not allow them to be archived (e.g., they are still open or have not been fully processed).
  Authorization Issues: The user may not have the necessary authorizations to process certain items.
  
  Solutions:
  
  Review Selection Criteria: Check the selection criteria you have set for archiving. Ensure that they accurately reflect the items you intend to archive.
  Data Validation: Validate the data for the items you are trying to archive. Look for any inconsistencies or missing information that may prevent archiving.
  Check Item Status: Ensure that all items you are trying to archive are in a status that allows for archiving. If some items are still open or in process, they may need to be completed or closed before archiving.
  Authorization Check: Verify that you have the necessary authorizations to archive the items. If not, contact your SAP administrator to obtain the required permissions.
  Use Transaction Codes: Utilize relevant transaction codes (like ME5A for purchase requisitions or ME2N for purchase orders) to review the items and their statuses.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Refer to SAP documentation for archiving processes related to purchasing documents to ensure compliance with best practices.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.