How To Fix MMPUR_ARCHIVE042 - Purchasing info record: general data (EINA) cannot be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 042

• Message text: Purchasing info record: general data (EINA) cannot be archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE042 - Purchasing info record: general data (EINA) cannot be archived ?

  The SAP error message MMPUR_ARCHIVE042 indicates that the system is unable to archive the purchasing info record (EINA) due to certain conditions that must be met before archiving can occur. Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause
  The error typically arises due to one or more of the following reasons:
  
  
  Open Purchase Orders: There are open purchase orders that reference the purchasing info record. Archiving cannot proceed if there are active transactions linked to the data.
  
  
  Dependent Documents: There may be dependent documents (like contracts or scheduling agreements) that are still active and linked to the purchasing info record.
  
  
  Data Locking: The purchasing info record may be locked by another process or user, preventing it from being archived.
  
  
  Configuration Issues: There may be configuration settings in the archiving object that are not correctly set up, leading to the inability to archive.
  
  
  Solution
  To resolve the error, you can take the following steps:
  
  
  Check for Open Purchase Orders:
  
  Use transaction code ME2N or ME2L to check for any open purchase orders that reference the purchasing info record.
  If there are open purchase orders, you will need to close or delete them before archiving.
  
  
  
  Review Dependent Documents:
  
  Check for any contracts or scheduling agreements that may be linked to the purchasing info record.
  Ensure that all dependent documents are either completed or archived.
  
  
  
  Unlock the Record:
  
  If the record is locked, identify the user or process that is locking it and resolve the locking issue.
  
  
  
  Check Archiving Configuration:
  
  Review the configuration settings for the archiving object related to purchasing info records. Ensure that all necessary settings are correctly configured.
  
  
  
  Use Archive Administration:
  
  Use transaction code SARA to manage the archiving process. You can check the logs for more detailed information about why the archiving failed.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving purchasing info records for any specific requirements or additional troubleshooting steps.
  
  
  
  Related Information
  
  
  Transaction Codes: 
  
  ME2N: Display Purchase Orders by Number
  ME2L: Display Purchase Orders by Vendor
  SARA: Archive Administration
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  
  
  Archiving Objects: Familiarize yourself with the archiving objects related to purchasing info records (e.g., EINA) and their specific requirements.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it, allowing for successful archiving of the purchasing info records.