How To Fix MMPUR_ARCHIVE035 - Purchasing info record: Purchasing data (EINE) can be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 035

• Message text: Purchasing info record: Purchasing data (EINE) can be deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE035 - Purchasing info record: Purchasing data (EINE) can be deleted ?

  The SAP error message MMPUR_ARCHIVE035 indicates that the purchasing data for a purchasing info record (EINE) can be deleted. This message typically arises in the context of data archiving or data management processes within the SAP system.
  Cause:
  The error message is triggered when the system identifies that the purchasing info record data is eligible for deletion based on certain criteria. This could be due to:
  
  Data Archiving Policies: The system may have archiving policies in place that determine when purchasing info records can be deleted. This could be based on the age of the data, the status of the info record, or other business rules.
  No Active Purchase Orders: If there are no active purchase orders or contracts associated with the purchasing info record, the system may consider it safe to delete.
  Data Consistency Checks: The system performs checks to ensure that the data is no longer needed for reporting or operational purposes.
  
  Solution:
  To resolve the issue, you can take the following steps:
  
  Review Archiving Settings: Check the archiving settings in your SAP system to understand the criteria for deletion. This can be done through transaction code SARA (Archive Administration).
  Check Related Documents: Ensure that there are no active purchase orders, contracts, or other documents linked to the purchasing info record. If there are, you may need to close or delete those documents first.
  Data Retention Policies: Consult with your organization's data retention policies to determine if the purchasing info record should indeed be deleted or if it needs to be retained for compliance or reporting purposes.
  Manual Deletion: If you confirm that the purchasing info record can be deleted, you can proceed with the deletion process through the appropriate transaction (e.g., ME12 for changing purchasing info records).
  Consult SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME11 (Create Purchasing Info Record), ME12 (Change Purchasing Info Record), and ME13 (Display Purchasing Info Record).
  Archiving Process: Understand the archiving process in SAP, including how to set up and manage archiving objects related to purchasing data.
  Documentation: Refer to SAP documentation or help files for detailed information on purchasing info records and data archiving.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert.