How To Fix MMPUR_ARCHIVE032 - Purchasing info record: General data (EINA) can be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 032

• Message text: Purchasing info record: General data (EINA) can be deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE032 - Purchasing info record: General data (EINA) can be deleted ?

  The SAP error message MMPUR_ARCHIVE032 indicates that the system has identified that the general data for a Purchasing Info Record (stored in the EINA table) can be deleted. This typically occurs during the archiving process when the system checks for data that is no longer needed and can be safely removed.
  Cause:
  The error message is triggered when:
  
  The Purchasing Info Record (PIR) is no longer in use, meaning there are no active purchase orders or other dependent documents referencing it.
  The data meets the criteria set for archiving, such as age or status.
  The archiving process is attempting to delete data that is eligible for removal based on the defined archiving object settings.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Dependencies: Ensure that there are no active purchase orders or other documents that reference the Purchasing Info Record. If there are, you may need to close or delete those documents before the record can be archived.
  
  
  Review Archiving Settings: Verify the archiving settings in your SAP system. This includes checking the configuration for the archiving object related to Purchasing Info Records (e.g., MM_PURCH_INFO_REC). Ensure that the criteria for archiving are correctly set.
  
  
  Run Archiving Program: If you are sure that the data can be archived, you can run the archiving program for Purchasing Info Records. This is typically done through transaction code SARA. Select the appropriate archiving object and execute the archiving process.
  
  
  Check for Errors: After running the archiving program, check for any errors or warnings in the log. This can help identify if there are any issues preventing the successful archiving of the data.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving Purchasing Info Records for any specific guidelines or additional steps that may be required.
  
  
  Contact SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for help. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  EINA Table: This table stores general data for Purchasing Info Records.
  Archiving Object: The archiving object for Purchasing Info Records is typically MM_PURCH_INFO_REC.
  Transaction Codes: 
  
  SARA: For archiving administration.
  ME13: To display Purchasing Info Records.
  ME12: To change Purchasing Info Records.
  
  
  
  By following these steps, you should be able to address the MMPUR_ARCHIVE032 error and successfully manage the archiving of Purchasing Info Records in your SAP system.