How To Fix MMPUR_ARCHIVE016 - Deletion indicator set

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 016

• Message text: Deletion indicator set

Self-Explanatory Message

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• What is the cause and solution for SAP error message MMPUR_ARCHIVE016 - Deletion indicator set ?

  The SAP error message MMPUR_ARCHIVE016 indicates that a deletion indicator has been set for a purchasing document, which prevents the document from being archived or deleted. This message typically arises in the context of the Materials Management (MM) module when dealing with purchasing documents such as purchase orders, contracts, or requisitions.
  Cause:
  The primary cause of this error is that the purchasing document has been marked with a deletion indicator. This indicator is used to signify that the document should not be considered in future processing or reporting. The deletion indicator can be set for various reasons, such as:
  
  The document is no longer needed.
  The document has been replaced or superseded by another document.
  The document is part of a process that requires it to be retained for auditing or compliance purposes.
  
  Solution:
  To resolve the error and remove the deletion indicator, you can follow these steps:
  
  
  Check the Document Status:
  
  Navigate to the relevant purchasing document (e.g., purchase order, contract) in SAP.
  Check the status of the document to confirm that it has been marked for deletion.
  
  
  
  Remove the Deletion Indicator:
  
  If you have the necessary authorizations, you can remove the deletion indicator. This is typically done in the document's detail view.
  For purchase orders, you can do this by going to the transaction code ME22N (Change Purchase Order), entering the purchase order number, and then unchecking the deletion indicator in the header or item details.
  
  
  
  Reprocess the Document:
  
  After removing the deletion indicator, you can attempt to archive or delete the document again, depending on your requirements.
  
  
  
  Consult with Your SAP Administrator:
  
  If you do not have the necessary permissions to change the deletion indicator, you may need to consult with your SAP administrator or someone with the appropriate access rights.
  
  
  
  Related Information:
  
  
  Transaction Codes: Common transaction codes related to purchasing documents include:
  
  ME21N: Create Purchase Order
  ME22N: Change Purchase Order
  ME23N: Display Purchase Order
  ME31K: Create Contract
  ME32K: Change Contract
  ME33K: Display Contract
  
  
  
  Archiving Process: If you are working with archiving, ensure that your archiving settings and policies are correctly configured in SAP. This includes ensuring that the necessary prerequisites for archiving are met.
  
  
  Documentation: Refer to SAP Help documentation for more details on managing purchasing documents and the implications of setting deletion indicators.
  
  
  By following these steps, you should be able to resolve the MMPUR_ARCHIVE016 error and manage your purchasing documents effectively.