How To Fix MM_PUR_SES_UPL005 - Service entry sheet &1 could not be sent for approval.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES_UPL - SES Upload via Excel

• Message number: 005

• Message text: Service entry sheet &1 could not be sent for approval.

What causes this issue?

An error occurred during the data import. The service entry sheet could
be created, but it could not be sent for approval.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the service entry sheet in the app Manage Service Entry Sheets -
Lean Services.
In case of a lock issue, you can manually send the service entry sheet
for approval.
Otherwise, find more details in the app.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES_UPL005 - Service entry sheet &1 could not be sent for approval. ?

  The SAP error message "MM_PUR_SES_UPL005: Service entry sheet &1 could not be sent for approval" typically occurs in the context of the Materials Management (MM) module when there is an issue with the approval process for a service entry sheet (SES). Here are some common causes, potential solutions, and related information for this error:
  Causes:
  
  Missing Approval Workflow: The service entry sheet may not be linked to an active approval workflow.
  Authorization Issues: The user attempting to send the SES for approval may not have the necessary authorizations.
  Configuration Issues: There may be configuration problems in the workflow settings or in the service entry sheet processing.
  Incomplete Data: The service entry sheet may have missing or incorrect data that prevents it from being processed.
  System Errors: There could be temporary system issues or inconsistencies in the SAP environment.
  
  Solutions:
  
  
  Check Workflow Configuration:
  
  Ensure that the approval workflow for service entry sheets is correctly configured in the system. You can check this in the SAP Customizing Implementation Guide (IMG) under the relevant MM and workflow settings.
  
  
  
  Review User Authorizations:
  
  Verify that the user has the necessary authorizations to send service entry sheets for approval. This can be checked using transaction code SU53 or by consulting with your security team.
  
  
  
  Validate Service Entry Sheet Data:
  
  Open the service entry sheet in question and check for any missing or incorrect data. Ensure that all required fields are filled out correctly.
  
  
  
  Check Workflow Logs:
  
  Use transaction code SWI1 or SWI2_DURA to check the workflow logs for any errors or messages that can provide more context on why the SES could not be sent for approval.
  
  
  
  System Health Check:
  
  If the issue persists, perform a system health check to identify any underlying issues. This may involve checking for system updates, patches, or other technical problems.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide additional troubleshooting steps.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME22N: Change Service Entry Sheet
  ME23N: Display Service Entry Sheet
  SWI1/SWI2_DURA: Workflow Overview
  SU53: Authorization Check
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on service entry sheets and workflows in the MM module.
  
  
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  
  By following these steps, you should be able to diagnose and resolve the issue related to the error message MM_PUR_SES_UPL005. If the problem persists, consider reaching out to your SAP support team for further assistance.