How To Fix MM_PUR_SES009 - You can only cancel service entry sheet &1 if it is in status 'approved'

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES -

• Message number: 009

• Message text: You can only cancel service entry sheet &1 if it is in status 'approved'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES009 - You can only cancel service entry sheet &1 if it is in status 'approved' ?

  The SAP error message MM_PUR_SES009 indicates that you are trying to cancel a service entry sheet (SES) that is not in the 'approved' status. This error typically occurs in the Materials Management (MM) module when you attempt to perform an action that is not allowed based on the current status of the SES.
  Cause:
  The primary cause of this error is that the service entry sheet you are trying to cancel is not in the 'approved' status. The SES must be in an approved state to allow for cancellation. The statuses of a service entry sheet can include:
  
  Created: The SES has been created but not yet approved.
  Approved: The SES has been approved and can be canceled.
  Completed: The SES has been completed and may have additional restrictions on cancellation.
  
  Solution:
  To resolve this error, you need to ensure that the service entry sheet is in the correct status before attempting to cancel it. Here are the steps you can take:
  
  
  Check the Status: Go to the service entry sheet in question and check its current status. You can do this by navigating to the relevant transaction (e.g., ML81N) and entering the SES number.
  
  
  Change the Status: If the SES is not approved, you may need to approve it first. If it is in a status that does not allow for cancellation, you may need to take other actions, such as completing the SES or following your organization's procedures for handling SES in different statuses.
  
  
  Consult with Your Team: If you are unsure about the status or the appropriate action to take, consult with your procurement or finance team. They may have specific guidelines or permissions related to service entry sheets.
  
  
  Use Transaction Codes: Familiarize yourself with relevant transaction codes for managing service entry sheets, such as:
  
  ML81N: Create/Change Service Entry Sheet
  ML82: Display Service Entry Sheet
  
  
  
  Review Documentation: Check SAP documentation or your organization's internal documentation for any specific processes related to service entry sheets and their statuses.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates related to this error message.
  User Permissions: Ensure that you have the necessary permissions to approve or cancel service entry sheets.
  Training: If you frequently encounter issues with service entry sheets, consider additional training on the MM module and service procurement processes.
  
  By following these steps, you should be able to address the MM_PUR_SES009 error and successfully manage your service entry sheets in SAP.