How To Fix MM_PUR_PO_EXT_MSG032 - &1 Purchase order archived.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_PO_EXT_MSG - Message class for Backend PO Extraction

• Message number: 032

• Message text: &1 Purchase order archived.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_PO_EXT_MSG032 - &1 Purchase order archived. ?

  The SAP error message MM_PUR_PO_EXT_MSG032 indicates that a purchase order (PO) has been archived. This means that the purchase order data is no longer available in the active database but has been moved to an archive for storage purposes. This is typically done to improve system performance and manage data volume.
  Cause:
  The primary cause of this error is that the purchase order you are trying to access has been archived. Archiving is a standard process in SAP to manage data retention and system performance. When a PO is archived, it is removed from the active database but can still be accessed through the archive.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Archive Status: Verify if the purchase order is indeed archived. You can do this by using transaction codes like SARA (Archive Administration) or SARI (Archive Information System) to check the status of archived documents.
  
  
  Access Archived Data: If you need to view the archived purchase order, you can use the Archive Information System (transaction code SARI) to retrieve the archived data. You will need to know the archiving object related to purchase orders (usually MM_PUR).
  
  
  Unarchive (if necessary): If you need to make changes to the purchase order, you may need to unarchive it. This process typically requires specific authorizations and should be done with caution, as it may affect data integrity and compliance.
  
  
  Consult with IT or SAP Basis Team: If you are unsure about how to proceed or if you do not have the necessary permissions, consult with your IT department or SAP Basis team. They can assist you in retrieving the archived data or provide guidance on the archiving policies in your organization.
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how and why data is archived. This can help you manage your data more effectively.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SARI: For accessing archived data.
  ME23N: To view purchase orders (if they are not archived).
  
  
  Documentation: Review SAP documentation or your organization's policies regarding data archiving and retention to understand the implications of accessing or unarchiving data.
  
  By following these steps, you should be able to address the error message and access the necessary information related to the archived purchase order.