How To Fix MM_PUR_PO_EXT_MSG031 - &1 Purchase orders archived.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_PO_EXT_MSG - Message class for Backend PO Extraction

• Message number: 031

• Message text: &1 Purchase orders archived.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_PO_EXT_MSG031 - &1 Purchase orders archived. ?

  The SAP error message MM_PUR_PO_EXT_MSG031 indicates that a purchase order (PO) has been archived. This means that the purchase order data is no longer available in the active database but is instead stored in an archive for historical reference. This can lead to issues when trying to access or modify the purchase order.
  Cause:
  The primary cause of this error is that the purchase order you are trying to access has been archived. Archiving is a process in SAP that helps manage data volume by moving older data that is no longer actively used to an archive storage. This is typically done to improve system performance and manage database size.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Archive Status: Verify if the purchase order is indeed archived. You can do this by using transaction codes like SARA (Archive Administration) to check the archiving status of the purchase order.
  
  
  Access Archived Data: If you need to view the archived purchase order, you can use the transaction code SARI (Display Archive) to access archived documents. This will allow you to view the details of the archived purchase order.
  
  
  Unarchive (if necessary): If you need to make changes to the purchase order, you may need to unarchive it. However, unarchiving is not a standard process in SAP, and you may need to consult with your SAP Basis or technical team to see if this is possible or if there are alternative solutions.
  
  
  Consult Documentation: Review your organization's archiving policies and procedures. There may be specific guidelines on how to handle archived purchase orders.
  
  
  Contact Support: If you are unable to resolve the issue on your own, consider reaching out to your SAP support team or consulting SAP documentation for further assistance.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how and when data is archived, and the implications for data retrieval.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Display Archive), and others that may assist in managing archived data.
  Data Retention Policies: Review your organization's data retention policies to understand how long purchase orders are kept active before being archived.
  
  By following these steps, you should be able to address the MM_PUR_PO_EXT_MSG031 error and manage archived purchase orders effectively.