How To Fix M8_2071 - Final account assignment quantity exceeded by &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: M8_2 - Logistics Invoice Verification

• Message number: 071

• Message text: Final account assignment quantity exceeded by &1 &2

What causes this issue?

During invoice entry you want to post a quantity to an account
assignment item which has a <DS:DE.AA_FINAL_IND>final account assignment
indicator</> in the purchase order to which it is referenced. The
quantity you entered exceeds the open quantity for the account
assignment item by &V1& &V2&.
When calculating the <DS:DE.AA_OPEN_QTY>open quantity</> that you may
currently post to the item with a final account assignment, the system
calculates the difference between the final account assignment quantity
and the invoice quantities that have already been posted to the account
assignment item.
When calculating the quantity difference, the system only includes
quantities from posted incoming invoices, and does not take parked
invoice quantities into account. However, you can specify in Customizing
for <ZK>Public Sector Management</> that the system should take into
account invoices with the status <ZK>parked as complete</> and <ZK>
parked released</> when calculating the final account assignment
quantity. Then the system also includes invoices with those two statuses
when calculating the open quantity.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reduce the quantity that you are posting to the account assignment item
with a final account assignment by at least &V1& &V2&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8_2071 - Final account assignment quantity exceeded by &1 &2 ?

  The SAP error message M8_2071, which states "Final account assignment quantity exceeded by &1 &2," typically occurs in the context of inventory management or material movements. This error indicates that the quantity being processed exceeds the allowed or expected quantity for a particular account assignment.
  Cause:
  
  Quantity Mismatch: The quantity being posted to the final account assignment (such as a cost center, internal order, or project) exceeds the quantity that has been previously recorded or expected in the system.
  Configuration Issues: There may be configuration settings in the system that limit the quantity that can be assigned to a particular account.
  Data Entry Errors: Incorrect data entry during the posting process can lead to discrepancies in the quantities.
  Stock Management Issues: If the stock levels are not updated correctly, it can lead to situations where the system believes there is more stock available than there actually is.
  
  Solution:
  
  Check Quantity: Verify the quantity being posted against the expected quantity. Ensure that the quantity does not exceed the limits set in the system.
  Review Account Assignment: Check the account assignment details to ensure they are correct and that the account can accept the quantity being posted.
  Adjust Configuration: If necessary, review the configuration settings related to account assignments and adjust them to allow for the required quantities.
  Correct Data Entry: If the error is due to incorrect data entry, correct the entries and attempt the posting again.
  Stock Reconciliation: Perform a stock reconciliation to ensure that the stock levels in the system are accurate and reflect the actual physical stock.
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific guidance related to your system configuration.
  
  Related Information:
  
  Transaction Codes: You may encounter this error while using transaction codes related to inventory management, such as MIGO (Goods Movement) or MIRO (Invoice Verification).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that the user has the appropriate roles and permissions to perform the transaction being attempted.
  Testing: If changes are made to configuration or data, conduct thorough testing in a development or quality assurance environment before applying changes to the production system.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP MM (Materials Management) or FI (Financial Accounting) modules for further assistance.