How To Fix LR198 - You cannot trigger a workflow for external data

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 198

• Message text: You cannot trigger a workflow for external data

What causes this issue?

Your settings for profile &V1& determine that a workflow should be
triggered for the approval procedure. The profile also determines that
the data is released immediately on saving. This combination is not
permitted since a workflow cannot be triggered via the external
interface.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change profile &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LR198 - You cannot trigger a workflow for external data ?

  The SAP error message LR198, which states "You cannot trigger a workflow for external data," typically occurs when there is an attempt to initiate a workflow process for data that is not recognized as internal or valid within the SAP system. This can happen in various scenarios, such as when dealing with external documents, data from third-party systems, or when the necessary configurations for workflow triggering are not set up correctly.
  Causes:
  
  External Data Source: The data being processed is coming from an external source that is not integrated with the SAP workflow system.
  Workflow Configuration: The workflow may not be configured to handle external data types or documents.
  Authorization Issues: The user may not have the necessary permissions to trigger workflows for certain types of data.
  Missing Workflow Definitions: The workflow definition for the specific process may not exist or may not be activated.
  Incorrect Data Format: The data format or structure may not meet the requirements for triggering a workflow.
  
  Solutions:
  
  Check Data Source: Ensure that the data you are trying to process is from an internal source that is compatible with SAP workflows.
  Review Workflow Configuration: Verify that the workflow is correctly configured to handle the type of data you are working with. This may involve checking the workflow definitions and ensuring they are activated.
  User Authorizations: Confirm that the user attempting to trigger the workflow has the necessary authorizations. You may need to consult with your SAP security team to adjust roles and permissions.
  Validate Data Format: Ensure that the data being processed is in the correct format and meets all necessary criteria for the workflow to be triggered.
  Consult Documentation: Review SAP documentation or help resources related to workflows to ensure that you are following the correct procedures for triggering workflows.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Workflow Logs: Review workflow logs for more detailed error messages or information that can help identify the root cause of the issue.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Technical Support: If the issue persists, consider reaching out to SAP support for assistance, providing them with detailed information about the error and the context in which it occurs.
  
  By following these steps, you should be able to diagnose and resolve the LR198 error in your SAP environment.