How To Fix KY444 - Incorrect display in Word because of too many columns

SAP Error Message - Details

• Message type: E = Error

• Message class: KY - Messages for SAP-EIS: Presentation

• Message number: 444

• Message text: Incorrect display in Word because of too many columns

What causes this issue?

The currently displayed list is transferred to Microsoft Word as an RTF
file. If the number of the columns exceeds a certain amount, the RTF
file will not be correctly displayed in Microsoft Word. If you are
using Microsoft Word 6, this amount is 15, with Microsoft Word 7 it is
31 columns.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Before the transfer to Microsoft Word you should reduce the number of
displayed columns.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KY444 - Incorrect display in Word because of too many columns ?

  The SAP error message KY444, which indicates "Incorrect display in Word because of too many columns," typically occurs when you are trying to export or display a report or data set in Microsoft Word that contains more columns than Word can handle effectively. This can lead to formatting issues, making the document difficult to read or causing it to not display correctly.
  Cause:
  
  Excessive Columns: The primary cause of this error is that the data being exported has too many columns for Word to display properly. Microsoft Word has limitations on how many columns can be effectively displayed in a table format.
  Formatting Issues: The way the data is formatted in SAP may not translate well into Word, especially if there are many columns and the data is wide.
  Page Size and Orientation: The page size and orientation settings in Word may not be suitable for the number of columns being exported.
  
  Solution:
  
  
  Reduce the Number of Columns: 
  
  Try to limit the number of columns in the report or data set you are exporting. You can do this by filtering the data or selecting only the necessary columns before exporting.
  
  
  
  Change Export Format: 
  
  Instead of exporting to Word, consider exporting to Excel or another format that can handle more columns and is better suited for data analysis.
  
  
  
  Adjust Page Layout in Word:
  
  If you must use Word, adjust the page layout settings. You can change the orientation to landscape and increase the page margins to give more space for the columns.
  Use smaller font sizes or adjust column widths to fit more data on the page.
  
  
  
  Use SAP Report Variants:
  
  If applicable, create a report variant in SAP that limits the number of columns or formats the data in a more Word-friendly way.
  
  
  
  Check for Updates: 
  
  Ensure that both your SAP and Microsoft Word applications are up to date, as updates may include fixes for compatibility issues.
  
  
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation or help resources for specific guidance on exporting reports and handling data formats.
  Microsoft Word Limitations: Familiarize yourself with the limitations of Microsoft Word regarding tables and columns. For example, Word can handle a maximum of 63 columns in a table, but practical usability may be lower depending on the content.
  User Forums and Support: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to resolve the KY444 error and successfully export your data without display issues in Word.