How To Fix KS140 - Values for activity type categories do not match

SAP Error Message - Details

• Message type: E = Error

• Message class: KS - RK-S Master Data Maintenance

• Message number: 140

• Message text: Values for activity type categories do not match

What causes this issue?

The activity type must either be allocatable in the plan and actual or
non-allocatable in the plan and actual
For example, if you select in the plan the activity type category "4"
(manual entry, no allocation) the field for the actual activity type
category must either be empty or it must also have the entry "4".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KS140 - Values for activity type categories do not match ?

  The SAP error message KS140, which states "Values for activity type categories do not match," typically occurs in the context of cost accounting, particularly when dealing with activity types and their associated categories in the Controlling (CO) module. This error indicates that there is a mismatch between the activity type and the category assigned to it, which can prevent the successful posting of costs or the execution of certain transactions.
  Causes of KS140 Error
  
  
  Mismatch in Activity Type Configuration: The activity type may not be correctly configured in the system, leading to a mismatch between the expected and actual categories.
  
  
  Incorrect Assignment: The activity type may be assigned to a cost center or internal order that does not match the expected category for that activity type.
  
  
  Data Entry Errors: Manual data entry errors when entering activity type values can lead to inconsistencies.
  
  
  Changes in Configuration: If there have been recent changes to the configuration of activity types or cost centers, this could lead to mismatches.
  
  
  Missing Master Data: Required master data for the activity type or cost center may be missing or incomplete.
  
  
  Solutions to KS140 Error
  
  
  Check Activity Type Configuration:
  
  Go to the configuration settings for activity types in the SAP system (Transaction code: OCA0).
  Verify that the activity type is correctly defined and that the categories assigned to it are appropriate.
  
  
  
  Review Cost Center/Order Assignment:
  
  Check the assignment of the activity type to the relevant cost centers or internal orders (Transaction code: KS01 for cost centers).
  Ensure that the cost centers or orders are set up to accept the activity type.
  
  
  
  Validate Data Entry:
  
  Review the entries made for the activity type in the transaction that triggered the error.
  Ensure that all required fields are filled out correctly and that the values entered are valid.
  
  
  
  Check for Recent Changes:
  
  If there have been recent changes to the configuration, review those changes to ensure they have been implemented correctly and that they do not conflict with existing settings.
  
  
  
  Consult Master Data:
  
  Ensure that all necessary master data for the activity type and cost center is complete and accurate.
  Use transaction codes like KS03 (Display Cost Center) or KA03 (Display Activity Type) to review the relevant master data.
  
  
  
  Run Consistency Checks:
  
  Use SAP tools to run consistency checks on the configuration and master data to identify any discrepancies.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  KS01: Create Activity Type
  KS02: Change Activity Type
  KS03: Display Activity Type
  KSC1: Create Cost Center
  KSC2: Change Cost Center
  KSC3: Display Cost Center
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for relevant notes in the SAP Support Portal.
  
  
  Documentation: Refer to SAP documentation for detailed information on configuring activity types and cost centers in the CO module.
  
  
  By following these steps, you should be able to identify and resolve the KS140 error in your SAP system. If the issue persists, consider reaching out to your SAP support team for further assistance.