How To Fix KQ138 - Status no. of status REL must be lower than that of status FNBL

SAP Error Message - Details

• Message type: E = Error

• Message class: KQ - Error Messages for Customizing Product Costing

• Message number: 138

• Message text: Status no. of status REL must be lower than that of status FNBL

What causes this issue?

The valuation method for <DS:GLOS.results_analysis>results analysis</>
or for the calculation of <DS:GLOS.work_in_process>work in process</>
is selected through the status of the order or project. If more than
one status is set for the order or the project when you perform results
analysis or <DS:GLOS.WIP_calculation>WIP calculation</>, the system
uses the status numbers to select the valuation method.
In your case, you entered a status number for the status
<ZH>Released</> that is higher than or the same as the status number
for the status <ZH>Final billing</>. However, the user sets the status
Final billing <ZH>after</> the status Released.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the status number for the status <ZH>Final billing</> and change
the status number of the status <ZH>Released</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KQ138 - Status no. of status REL must be lower than that of status FNBL ?

  The SAP error message KQ138, which states "Status no. of status REL must be lower than that of status FNBL," typically occurs in the context of status management for objects such as orders, projects, or other entities in SAP. This error indicates that there is a conflict in the status sequence defined for the object in question.
  Cause:
  The error arises when the system detects that the status "REL" (Released) is not properly sequenced in relation to the status "FNBL" (Final Billing). In SAP, statuses are often defined in a specific order to control the workflow and ensure that certain actions can only be performed when the object is in an appropriate state. The status "REL" must have a lower numerical value than "FNBL" in the status configuration.
  Solution:
  To resolve this error, you need to check and adjust the status configuration in the system. Here are the steps you can take:
  
  
  Check Status Configuration:
  
  Go to the transaction code BS02 (for status management) or BS03 (to display status profiles).
  Look for the status profile that includes the statuses "REL" and "FNBL".
  Verify the numerical values assigned to these statuses. Ensure that the value for "REL" is lower than that for "FNBL".
  
  
  
  Adjust Status Values:
  
  If the values are incorrect, you may need to adjust them. This typically requires appropriate authorization.
  Change the status values so that "REL" has a lower number than "FNBL".
  
  
  
  Test the Changes:
  
  After making the changes, test the process that was causing the error to ensure that it no longer occurs.
  
  
  
  Consult Documentation:
  
  If you are unsure about the implications of changing status values, consult the SAP documentation or your organization's SAP functional team for guidance.
  
  
  
  Check for Customizations:
  
  If your organization has custom status management logic, ensure that any custom code or enhancements are also reviewed to align with the standard status sequence.
  
  
  
  Related Information:
  
  Status Management in SAP: Understanding how statuses work in SAP is crucial. Each status can control various aspects of the object lifecycle, including what actions can be performed.
  Authorization: Ensure that you have the necessary permissions to make changes to status configurations.
  Testing Environment: If possible, make changes in a development or testing environment before applying them to production to avoid unintended consequences.
  
  If the issue persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.