How To Fix KO807 - Unnecessary entries were deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 807

• Message text: Unnecessary entries were deleted

What causes this issue?

Status numbers were found in the status-dependent field selection,
which do not appear in the corresponding status profile. These entries
were deleted.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO807 - Unnecessary entries were deleted ?

  The SAP error message KO807 ("Unnecessary entries were deleted") typically occurs in the context of controlling (CO) and can be related to various activities such as cost center accounting, internal orders, or other CO-related transactions. This message indicates that certain entries in the system were deemed unnecessary and have been deleted, which can happen during processes like data archiving, cleanup, or when certain conditions are met that make the entries redundant.
  Causes:
  
  Data Cleanup: The system may automatically delete entries that are no longer needed, such as those that have been archived or are duplicates.
  Configuration Issues: Incorrect configuration in the controlling module may lead to unnecessary entries being created.
  User Actions: Users may have performed actions that resulted in the creation of unnecessary entries, which the system later identifies and deletes.
  Programmatic Logic: Custom programs or scripts that manipulate data in the CO module may inadvertently create unnecessary entries.
  
  Solutions:
  
  Review Configuration: Check the configuration settings in the controlling module to ensure that they are set up correctly. This includes reviewing cost center settings, internal order settings, and any related parameters.
  Analyze Data: Use transaction codes like KOB1 (for order reports) or S_ALR_87013611 (for cost center reports) to analyze the data and identify which entries are being deleted and why.
  Check for Custom Programs: If there are any custom programs or enhancements in place, review their logic to ensure they are not creating unnecessary entries.
  Consult Documentation: Refer to SAP documentation or notes related to the specific version you are using, as there may be known issues or patches that address this behavior.
  Engage SAP Support: If the issue persists and is impacting business processes, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the CO module, such as KSB1 (cost center line items), KOB1 (order line items), and KSV5 (cost center planning).
  SAP Notes: Search for SAP Notes related to error KO807 in the SAP Support Portal, as there may be specific notes addressing this error.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify the root cause of the KO807 error and implement a solution to prevent unnecessary entries from being deleted in the future.