How To Fix KO581 - No data exists for printing

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 581

• Message text: No data exists for printing

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO581 - No data exists for printing ?

  The SAP error message KO581 ("No data exists for printing") typically occurs when you attempt to print a document or report in SAP, but the system cannot find any data to print. This can happen in various contexts, such as when printing invoices, purchase orders, or other documents.
  Causes of KO581
  
  
  Missing Data: The most common cause is that the document or report you are trying to print does not have any associated data. This could be due to:
  
  The document has not been created or saved properly.
  The data has been deleted or is not available in the database.
  
  
  
  Selection Criteria: If you are using selection criteria to filter the data for printing, it is possible that the criteria do not match any existing records.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the data required for printing.
  
  
  Incorrect Configuration: The print layout or form may not be configured correctly, leading to issues in fetching the data.
  
  
  Technical Issues: There could be underlying technical issues, such as problems with the print spooler or the printer settings.
  
  
  Solutions to KO581
  
  
  Check Document Existence: Verify that the document you are trying to print actually exists in the system and has been saved correctly.
  
  
  Review Selection Criteria: If you are using selection criteria, ensure that they are set correctly and that they match existing records. Try broadening the criteria to see if any data is returned.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to access the data. Consult with your SAP security team if needed.
  
  
  Verify Print Configuration: Check the print layout and form configuration in SAP. Ensure that the correct form is assigned to the document type you are trying to print.
  
  
  Test with Different Data: Try printing a different document or report to see if the issue is specific to one document or a broader problem.
  
  
  Check Spool Requests: Go to transaction SP01 to check the spool requests. Look for any errors or issues related to the print job.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that might address this specific error message.
  
  
  Contact Support: If the issue persists after trying the above solutions, consider reaching out to your SAP support team or SAP directly for further assistance.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SP01 (Spool Request), ME23N (Display Purchase Order), or VF03 (Display Billing Document) depending on the context of the error.
  SAP Documentation: Review SAP documentation or help files related to printing and spool management for additional insights.
  User Forums: Consider checking SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to diagnose and resolve the KO581 error in SAP.