How To Fix KO185 - Settlement rule was not copied from reference

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 185

• Message text: Settlement rule was not copied from reference

What causes this issue?

The business transaction to maintain the settlement rule is not allowed
for this new order.

System Response

The settlement rule was not copied from the reference order.

How to fix this error?

Change the status management for order type &v1&, so that for a newly
created order (i.e. the initial status is set) the transaction
"Maintain settlement rule" is allowed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO185 - Settlement rule was not copied from reference ?

  The SAP error message KO185, which states "Settlement rule was not copied from reference," typically occurs in the context of internal orders or projects when the system is unable to copy the settlement rules from a reference order or project. This can happen for several reasons, and understanding the cause is essential for resolving the issue.
  Causes of KO185
  
  
  Missing Settlement Rule in Reference Object: The reference object (e.g., another order or project) may not have a settlement rule defined. If there is no settlement rule in the reference, the system cannot copy it.
  
  
  Incompatible Order Types: The order types of the reference and the new order may not be compatible. For example, if the reference order is a different type of internal order or project, the system may not allow the copying of settlement rules.
  
  
  Configuration Issues: There may be configuration settings in the system that prevent the copying of settlement rules. This could be due to settings in the controlling area or the order type configuration.
  
  
  Authorization Issues: The user may not have the necessary authorizations to view or copy the settlement rules from the reference object.
  
  
  Data Inconsistencies: There may be inconsistencies in the data related to the reference object, which could prevent the copying of the settlement rule.
  
  
  Solutions to KO185
  
  
  Check the Reference Object: Verify that the reference object has a valid settlement rule defined. If it does not, you may need to create a settlement rule for the reference object first.
  
  
  Review Order Types: Ensure that the order types of both the reference and the new order are compatible. If they are not, consider using a different reference or adjusting the order type.
  
  
  Configuration Review: Check the configuration settings in the controlling area and the order type settings to ensure that they allow for the copying of settlement rules.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to access and copy settlement rules. If not, contact your SAP security administrator to adjust the authorizations.
  
  
  Data Consistency Check: Run consistency checks on the reference object to identify any data issues that may be causing the problem. Correct any inconsistencies found.
  
  
  Manual Entry: If copying the settlement rule is not possible, consider manually entering the settlement rule for the new order.
  
  
  Related Information
  
  Transaction Codes: You may use transaction codes like KO02 (Change Order) or KO03 (Display Order) to check and modify settlement rules.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Refer to SAP documentation for internal orders and settlement rules for more detailed information on how these processes work.
  
  By following these steps, you should be able to identify the cause of the KO185 error and implement a suitable solution.