How To Fix KM854 - Documents that are linked to archived EC-PCA documents are not displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 854

• Message text: Documents that are linked to archived EC-PCA documents are not displayed

What causes this issue?

The system cannot check if the selected profit center document is
active in the archive. No suitable, active info structure exists.
If the selected profit center document is completely archived, the
documents linked to it are not displayed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To read profit center documents from the archive, contact your system
administrator.

Procedure for System Administrators

To find out which info structures have been created and are active for
archive access, see the info for archiving object EC_PCA_ITM or
PCA_OBJECT (transaction SARA -> 'Read -> Goto -> Info).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM854 - Documents that are linked to archived EC-PCA documents are not displayed ?

  The SAP error message KM854 indicates that there are documents linked to archived EC-PCA (Enterprise Controlling - Profit Center Accounting) documents that cannot be displayed. This typically occurs when the system attempts to access documents that are associated with archived data, which is not available in the current database context.
  Cause:
  
  Archiving of EC-PCA Documents: The primary cause of this error is that the EC-PCA documents have been archived. When documents are archived, they are moved from the active database to an archive storage, which means they are no longer directly accessible through standard transactions.
  Linkage to Archived Documents: If there are documents or reports that reference these archived EC-PCA documents, the system will not be able to retrieve them, leading to the KM854 error.
  
  Solution:
  
  
  Access Archived Data: To resolve this issue, you need to access the archived EC-PCA documents. This can typically be done using the Archive Management tools in SAP. You may need to:
  
  Use transaction code SARA to access the archiving object related to EC-PCA.
  Retrieve the archived documents if necessary.
  
  
  
  Check Document Links: Review the documents that are linked to the archived EC-PCA documents. If possible, update or remove these links to avoid referencing archived data.
  
  
  Re-archive or Restore: If the archived documents are needed for reporting or analysis, consider restoring them from the archive if your business process allows for it. This may involve unarchiving the documents.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or functional team for specific procedures related to archiving and unarchiving EC-PCA documents.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how to set up archiving objects and the implications of archiving on data retrieval.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  SAP Notes: Check for any SAP Notes related to the KM854 error message for additional guidance or patches that may address the issue.
  User Permissions: Ensure that you have the necessary permissions to access archived data and perform any required actions.
  
  If the problem persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.