How To Fix KM853 - Archived profit center documents are not displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 853

• Message text: Archived profit center documents are not displayed

What causes this issue?

The system cannot check if profit center documents are active in the
archive for your selections. No suitable and active info structure
exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To read profit center documents from the archive, contact your system
administrator.

Procedure for System Administrators

To find out which info structures have been created and are active for
archive access, see the info for archiving object EC_PCA_ITM or
PCA_OBJECT (transaction SARA -> 'Read -> Goto -> Info).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM853 - Archived profit center documents are not displayed ?

  The SAP error message KM853, which states "Archived profit center documents are not displayed," typically occurs when you are trying to access profit center accounting documents that have been archived. This can happen in various scenarios, such as when running reports or trying to view specific profit center data.
  Cause:
  
  Archiving Process: The profit center documents have been archived as part of the data management process to optimize database performance and storage.
  Selection Criteria: The selection criteria used in the report or transaction may not include archived documents.
  Authorization Issues: The user may not have the necessary authorizations to access archived data.
  Configuration Settings: The system configuration may not be set up to allow the retrieval of archived documents.
  
  Solution:
  
  
  Check Archiving Status: Verify if the profit center documents you are trying to access have indeed been archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration).
  
  
  Adjust Selection Criteria: If you are running a report, ensure that the selection criteria allow for the inclusion of archived documents. Some reports have options to include archived data.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to access archived documents. This may involve checking roles and permissions in the user profile.
  
  
  Use Archive Retrieval: If you need to access archived documents, you may need to use specific transactions or reports designed to retrieve archived data. For example, you can use transaction SARA to manage and view archived data.
  
  
  Consult Documentation: Refer to SAP documentation or help files for specific instructions on how to handle archived profit center documents.
  
  
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for further assistance, especially if it seems to be a configuration or system issue.
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, which is designed to remove old data from the database while still allowing access to it when needed.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for archive information system), and others that may help in managing archived data.
  Profit Center Accounting: Review the configuration and settings related to Profit Center Accounting (PCA) to ensure that they align with your business processes and reporting needs.
  
  By following these steps, you should be able to address the KM853 error and access the necessary profit center documents.