How To Fix KM852 - Activate info structures to read archived data using SAP AS

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 852

• Message text: Activate info structures to read archived data using SAP AS

What causes this issue?

You want to read data from the archive using the Archive Information
System (SAP AS). You specified this either in the dialog box for
choosing the data source on the selection screen in the line item
report or in Customizing table ASACCESS01.
You have called up the SAP DRB (Document Relationship Browser). This
attempted to find archived EC-PCA documents using SAP AS.
The archived data could not be read using SAP AS, as no active info
structure is available for profit center data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If using EC-PCA reports (say with transaction KE5Z)
To read profit center data from the archive using SAP AS, contact your
system administrator. Alternatively, you can read the archive files
manually. To do so, choose the "data source" key on the line item
report selection screen. Unlike SAP AS, no index is used for the
archive search. The selected files are read in sequence, which can take
a lot longer.
If you do not want to read data from the archive, change your settings
in the dialog box for choosing the data source, or ask your system
administrator to delete the entry with the name of the current
transaction from Customizing table ASACCESS01.
If using SAP DRB (also if SAP DRB is called up using transaction KE5Z):
To read data from the archive, contact your system administrator
If you do not want to read files from the archive, ignore this message.

Procedure for System Administrators

To find out which info structures are active for archive access, see
the information for the data source. Call up transaction KE5Z (KE5Y),
choose "Data Source" and choose the l button on the dialog box.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM852 - Activate info structures to read archived data using SAP AS ?

  The SAP error message KM852 indicates that the system is unable to read archived data because the relevant information structures are not activated. This typically occurs in the context of SAP's Information Lifecycle Management (ILM) or when dealing with archived data in the context of SAP BW (Business Warehouse) or other data management scenarios.
  Cause:
  The error occurs when:
  
  The necessary info structures (like InfoCubes, DataStore Objects, etc.) that are required to access archived data have not been activated.
  The system is trying to access archived data without the proper configuration or setup in the data model.
  There may be a mismatch between the archived data and the current data model due to changes in the structure or configuration.
  
  Solution:
  To resolve the KM852 error, you can follow these steps:
  
  
  Activate Info Structures:
  
  Go to the transaction code RSA1 (Data Warehousing Workbench).
  Navigate to the relevant InfoProvider (like InfoCube or DataStore Object).
  Right-click on the InfoProvider and select "Activate" or "Activate InfoProvider".
  Ensure that all necessary info structures are activated.
  
  
  
  Check Archiving Settings:
  
  Ensure that the archiving settings are correctly configured for the relevant data objects.
  Use transaction SARA to check the archiving status and settings.
  
  
  
  Rebuild Indexes:
  
  If the info structures are activated but the error persists, consider rebuilding the indexes for the InfoProvider.
  This can be done through the Data Warehousing Workbench or relevant transaction codes.
  
  
  
  Check for Data Model Changes:
  
  If there have been recent changes to the data model, ensure that these changes are compatible with the archived data.
  You may need to adjust the data model or re-archive the data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific version of SAP you are using for any additional steps or considerations.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  RSA1 - Data Warehousing Workbench
  SARA - Archive Administration
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP Help documentation for Information Lifecycle Management and data archiving processes.
  
  By following these steps, you should be able to resolve the KM852 error and successfully access the archived data.