How To Fix KM305 - Activities & and & not defined as General Ledger activities

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 305

• Message text: Activities & and & not defined as General Ledger activities

What causes this issue?

The plan data transferred to Profit Center Accounting is updated via
General Ledger using these activities. There has either been a
transport error or the activities were deleted manually.

System Response

Transfer was not performed.

How to fix this error?

Enter these activities in Table T022. Activity type......: 0 Record
type.....: 1 Debit/credit sign.....: X Doc.line req.......: X

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM305 - Activities & and & not defined as General Ledger activities ?

  The SAP error message KM305 indicates that certain activities (in this case, represented by placeholders "& and &") are not defined as General Ledger (G/L) activities in the system. This error typically arises in the context of controlling (CO) and financial accounting (FI) when trying to post or allocate costs to activities that have not been properly configured in the system.
  Cause:
  
  Missing Configuration: The activities you are trying to use in your transaction are not defined in the system as G/L activities. This can happen if the activities were not set up correctly in the controlling area or if they were deleted or modified.
  Incorrect Activity Type: The activity type you are trying to use may not be linked to a valid G/L account.
  Master Data Issues: There may be issues with the master data related to the cost centers, internal orders, or other controlling objects that reference these activities.
  
  Solution:
  
  
  Define Activities as G/L Activities:
  
  Go to the SAP transaction code OKTZ (Activity Types) or KP26 (Change Activity Type) to check if the activities are defined correctly.
  Ensure that the activity types you are trying to use are assigned to the appropriate G/L accounts.
  
  
  
  Check Configuration:
  
  Use transaction SPRO to navigate to the configuration settings for Controlling (CO) and ensure that the activities are properly defined.
  Path: Controlling -> Cost Center Accounting -> Master Data -> Activity Types -> Define Activity Types.
  
  
  
  Review Master Data:
  
  Check the master data for cost centers, internal orders, or any other relevant objects to ensure they are correctly set up to use the specified activities.
  Ensure that the cost centers or internal orders are assigned to the correct controlling area.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to activity types and G/L account assignments for further guidance.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  OKTZ: Activity Types
  KP26: Change Activity Type
  SPRO: Customizing Implementation Guide
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Roles: Ensure that the user has the necessary authorizations to make changes to the configuration or master data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Controlling and Financial Accounting.