How To Fix KJ603 - First cancel settlement

SAP Error Message - Details

• Message type: E = Error

• Message class: KJ - Cost Object Controlling for Make-to-Order Production

• Message number: 603

• Message text: First cancel settlement

What causes this issue?

The object has already been settled. To avoid inconsistent data, you
can only make the following changes to the
<GL:results_analysis_key>results analysis key</> when you have
completely canceled the settlement of the object:
Adding a results analysis key to an object that did not have one before
Deleting the results analysis key from an object

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Decide whether you want to change the results analysis key in this way
for <DS:GLOS.WIP_calculation>WIP calculation</> or
<DS:GLOS.results_analysis>results analysis</>. If you do, proceed as
follows:
Access <DS:GLOS.settlement>settlement</> and cancel each settlement for
the object.
If the object had a results analysis key and you now want to delete the
results analysis key from the object, you must also delete the
<DS:GLOS.results_analysis_data>results analysis data</> of version 000.
Decide whether you want to delete the data of other
<DS:GLOS.results_analysis_version>results analysis versions</> as well.
You can delete the results analysis data with the following
transactions:
KKA7 with orders <DS:TRAN.KKA7>Delete results analysis data for
order</>
KKA8 with projects <DS:TRAN.KKA8>Delete results analysis data for WBS
element</>
KKA9 with sales orders <DS:TRAN.KKA9>Delete results analysis data for
sales order</>
Change the results analysis key in the master data of the object.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KJ603 - First cancel settlement ?

  The SAP error message KJ603, which states "First cancel settlement," typically occurs in the context of controlling (CO) when you attempt to settle an order or a project that has already been settled. This error indicates that the system requires you to reverse or cancel the previous settlement before you can perform a new settlement.
  Cause:
  
  Previous Settlement Exists: The primary cause of this error is that the order or project has already been settled in a previous transaction. SAP does not allow multiple settlements for the same order or project without first canceling the previous one.
  Incorrect Sequence of Transactions: Attempting to settle an order without following the correct sequence of operations can lead to this error.
  
  Solution:
  To resolve the KJ603 error, you need to follow these steps:
  
  
  Identify the Previous Settlement:
  
  Use transaction codes like KOB1 (Order Line Items) or KOB2 (Order Actual/Plan/Variance) to check the settlement history of the order or project in question.
  
  
  
  Cancel the Previous Settlement:
  
  Use transaction code KO88 (Order Settlement) to cancel the previous settlement. You will need to select the appropriate order and choose the option to cancel the settlement.
  Ensure that you have the necessary authorizations to perform this action.
  
  
  
  Perform the New Settlement:
  
  After successfully canceling the previous settlement, you can proceed to settle the order or project again using transaction code KO88 or the appropriate settlement transaction.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  KO88: Order Settlement
  KOB1: Order Line Items
  KOB2: Order Actual/Plan/Variance
  
  
  Documentation: Refer to SAP Help documentation for detailed steps on settlement processes and error handling in the Controlling module.
  User Authorizations: Ensure that you have the necessary permissions to perform settlement and cancellation actions in SAP.
  Consulting with SAP Support: If the issue persists or if you encounter additional errors, consider reaching out to your SAP support team or consulting SAP Notes for further assistance.
  
  By following these steps, you should be able to resolve the KJ603 error and successfully perform the necessary settlements in SAP.