How To Fix KI195 - The number range for CO must be enlarged

SAP Error Message - Details

• Message type: E = Error

• Message class: KI -

• Message number: 195

• Message text: The number range for CO must be enlarged

What causes this issue?

The number range for documents for posting to CO has been used up.

System Response

Postings cannot be made without document numbers. The SAP System has
automatically reset the last number in the number range.

How to fix this error?

If you do not want the system to do this, you should change the number
ranges for controlling area &V1&. Extend the number range for the group
to which transaction &V2& is assigned. You can
increase the upper limit of the range
or add another number range
or change the last number in the range

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KI195 - The number range for CO must be enlarged ?

  The SAP error message KI195 indicates that the number range for Controlling (CO) documents has been exhausted. This typically occurs when the system has used up all the available numbers in the defined number range for CO documents, such as internal orders, cost centers, or other CO-related objects.
  Cause:
  
  Exhausted Number Range: The primary cause of this error is that the defined number range for CO documents has been fully utilized. This can happen if a large number of documents have been created without sufficient number range capacity.
  Configuration Issues: Sometimes, the number range may not have been configured correctly, or the intervals may be too narrow.
  
  Solution:
  To resolve the KI195 error, you need to enlarge the number range for CO documents. Here are the steps to do this:
  
  
  Access the Number Range Configuration:
  
  Go to transaction code SNRO (Number Range Objects).
  Enter the object name related to CO (e.g., CO_ORDER for internal orders) and click on "Change".
  
  
  
  Modify the Number Range:
  
  In the number range intervals, you can either:
  
  Add a new interval: This allows for additional numbers to be generated.
  Extend an existing interval: Increase the upper limit of the current number range.
  
  
  Ensure that the new range does not overlap with existing ranges.
  
  
  
  Save Changes: After making the necessary adjustments, save your changes.
  
  
  Test the Changes: Try creating a new CO document to ensure that the error has been resolved.
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SNRO: For managing number ranges.
  KOB1: To display CO document postings.
  KSB1: To display cost center reports.
  
  
  
  Authorization: Ensure that you have the necessary authorizations to change number ranges. Typically, this requires access to configuration settings.
  
  
  Documentation: Refer to SAP Help documentation for detailed instructions on managing number ranges and understanding the implications of changing them.
  
  
  Best Practices: Regularly monitor the usage of number ranges and plan for adjustments before they are exhausted to avoid disruptions in business processes.
  
  
  By following these steps, you should be able to resolve the KI195 error and continue processing CO documents in SAP.