How To Fix KI194 - Increase the number range for CO

SAP Error Message - Details

• Message type: E = Error

• Message class: KI -

• Message number: 194

• Message text: Increase the number range for CO

What causes this issue?

The number range for document numbers for posting to CO will soon run
out.

System Response

Once the number range is fully used, no postings can be made.

How to fix this error?

Change the number ranges for controlling area &V1&. Enlarge the range
of the group to which transaction &V2& is assigned. You can
increase the upper limit of the range
or add a new number range
or reset the number reached after reorganization in CO

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KI194 - Increase the number range for CO ?

  The SAP error message KI194, which states "Increase the number range for CO," typically occurs in the Controlling (CO) module when the system runs out of available number ranges for certain CO documents, such as cost centers, internal orders, or other controlling objects. This can happen if the number range defined for these objects is exhausted due to a high volume of transactions or if the number range has not been properly configured.
  Cause:
  
  Exhausted Number Range: The number range for the specific CO object has been fully utilized, meaning that all available numbers have been assigned.
  Configuration Issues: The number range may not have been set up correctly, or the upper limit of the number range is too low for the volume of transactions being processed.
  System Settings: The system may not have been configured to allow for automatic number range adjustments.
  
  Solution:
  To resolve the KI194 error, you need to increase the number range for the relevant CO object. Here are the steps to do this:
  
  
  Access Number Range Configuration:
  
  Go to the SAP Easy Access screen.
  Navigate to the following path: SPRO -> SAP Reference IMG -> Controlling -> General Controlling -> Master Data -> Number Ranges -> Define Number Ranges.
  
  
  
  Identify the Relevant Object:
  
  Determine which CO object is causing the issue (e.g., cost centers, internal orders).
  Select the appropriate number range object.
  
  
  
  Adjust the Number Range:
  
  Increase the upper limit of the number range or create a new number range if necessary.
  Ensure that the new range does not overlap with existing ranges.
  
  
  
  Save Changes: After making the necessary adjustments, save your changes.
  
  
  Test the Changes: Perform a test transaction to ensure that the error no longer occurs and that the new number range is functioning correctly.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SNRO (Number Range Objects) to view and manage number ranges directly.
  Documentation: Refer to SAP documentation or help guides for detailed instructions on managing number ranges in the CO module.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to number ranges in the system.
  Consult with Basis Team: If you are unsure about making these changes, consult with your SAP Basis or functional team for assistance.
  
  By following these steps, you should be able to resolve the KI194 error and ensure that your CO transactions can continue without interruption.