How To Fix KH838 - Function is only allowed for line items, not for summary rows

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 838

• Message text: Function is only allowed for line items, not for summary rows

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KH838 - Function is only allowed for line items, not for summary rows ?

  The SAP error message KH838 ("Function is only allowed for line items, not for summary rows") typically occurs in the context of SAP Controlling (CO) when you are trying to perform an operation that is only applicable to line items, but you are attempting to execute it on a summary row or aggregated data.
  Cause:
  
  Summary Rows vs. Line Items: The error arises because the function you are trying to execute (such as a calculation, adjustment, or detailed analysis) is designed to work with detailed line items (individual transactions) rather than summary rows (aggregated data).
  Report Configuration: The report or transaction you are using may be configured to display summary data, and the operation you are trying to perform is not supported on this level of data aggregation.
  Data Context: You may be in a context where the system expects detailed data, but the current view or selection is set to show only summary information.
  
  Solution:
  
  Switch to Line Item View: If possible, change the report or transaction settings to display line items instead of summary rows. Look for options like "Display Line Items" or "Detailed View" in the report settings.
  Check Report Parameters: Review the parameters or filters you are using in the report. Ensure that you are not inadvertently selecting a summary option.
  Use Different Transaction Codes: If you are using a specific transaction code that defaults to summary data, consider using a different transaction code that allows for line item analysis.
  Consult Documentation: Refer to SAP documentation or help resources for the specific transaction or report you are using to understand its limitations and capabilities.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific configuration and requirements.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to the error message KH838.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP CO, such as KSB1 (Cost Centers: Actual Line Items) or KOB1 (Orders: Actual Line Items), which may provide the detailed view you need.
  User Roles and Authorizations: Ensure that your user role has the necessary authorizations to access detailed data if you are encountering restrictions.
  
  By following these steps, you should be able to address the KH838 error and successfully perform the desired operation in SAP.