How To Fix KH428 - Transfer to Excel not possible -- too many columns

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 428

• Message text: Transfer to Excel not possible -- too many columns

What causes this issue?

You tried to transfer more than 999 columns to Microsoft Excel. This is
not possible.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the report so that it has less than 999 columns.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH428 - Transfer to Excel not possible -- too many columns ?

  The SAP error message KH428, which states "Transfer to Excel not possible -- too many columns," typically occurs when you attempt to export data from an SAP report or transaction to Microsoft Excel, and the number of columns in the dataset exceeds Excel's limitations.
  Cause:
  
  Column Limitations: Excel has a limit on the number of columns that can be exported. In Excel 2007 and later versions, the maximum number of columns is 16,384 (from column A to column XFD). If the SAP report contains more columns than this limit, the export will fail.
  Data Structure: Some SAP reports may inherently have a large number of columns due to the nature of the data being displayed, which can lead to this error.
  
  Solution:
  
  
  Reduce the Number of Columns:
  
  Modify the SAP report to limit the number of columns being exported. You can do this by selecting only the necessary columns or by using filters to reduce the dataset.
  If possible, create a custom report that includes only the required fields.
  
  
  
  Use Alternative Formats:
  
  Instead of exporting directly to Excel, consider exporting the data to a different format (like CSV or TXT) that can handle more columns. You can then open the CSV file in Excel.
  Use SAP's built-in functionality to export to a different format and then import that file into Excel.
  
  
  
  Split the Data:
  
  If the report is too wide, consider splitting the data into multiple reports or segments that can be exported separately.
  
  
  
  Check for Updates:
  
  Ensure that your SAP system and Excel are updated to the latest versions, as updates may improve compatibility and functionality.
  
  
  
  Consult SAP Documentation:
  
  Review SAP documentation or consult with your SAP administrator for specific guidance on handling large datasets and exporting options.
  
  
  
  Related Information:
  
  Excel Versions: Be aware of the version of Excel you are using, as older versions (like Excel 2003 and earlier) have a much lower column limit (256 columns).
  SAP Notes: Check SAP Notes for any specific patches or updates related to exporting data to Excel, as there may be known issues or enhancements.
  User Permissions: Ensure that you have the necessary permissions to export data from SAP, as restrictions may also lead to errors.
  
  By following these steps, you should be able to resolve the KH428 error and successfully export your data from SAP to Excel or another format.