How To Fix KG856 - Data could not be posted -> see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: KG - CO-PA Planning

• Message number: 856

• Message text: Data could not be posted -> see long text

What causes this issue?

The data could not be posted.
This could be due to a failure in top-down distribution, perhaps
because no reference data existed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the relevant error messages by choosing "Extras -> Error log ->
Posting".

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KG856 - Data could not be posted -> see long text ?

  The SAP error message KG856 ("Data could not be posted -> see long text") typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost center accounting, internal orders, or other related transactions. This error indicates that there was an issue with posting data to the system, and the long text associated with the error message usually provides more specific details about the underlying cause.
  Common Causes:
  
  Missing Master Data: The relevant master data (e.g., cost centers, internal orders) may not be set up correctly or may be missing.
  Incorrect Configuration: There may be configuration issues in the controlling area or related settings that prevent the posting.
  Authorization Issues: The user may not have the necessary authorizations to perform the posting.
  Posting Period Issues: The posting period may be closed, preventing any new postings.
  Data Inconsistencies: There may be inconsistencies in the data being posted, such as incorrect account assignments or invalid cost elements.
  Technical Issues: There could be technical issues, such as database locks or system errors.
  
  Solutions:
  
  Check Long Text: Review the long text associated with the error message for specific details about the issue.
  Verify Master Data: Ensure that all necessary master data is correctly set up and active. Check for the existence of cost centers, internal orders, and other relevant entities.
  Review Configuration: Check the configuration settings in the controlling area to ensure they are correct and complete.
  Check Authorizations: Verify that the user has the necessary authorizations to perform the posting.
  Open Posting Period: Ensure that the posting period is open for the transaction you are trying to execute.
  Data Validation: Validate the data being posted to ensure there are no inconsistencies or errors in account assignments.
  Consult Logs: Check system logs or transaction logs for any additional error messages or warnings that may provide more context.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), and others that may help in analyzing the data.
  SAP Notes: Search for SAP Notes related to error KG856 in the SAP Support Portal for any patches or updates that may address the issue.
  Documentation: Review SAP documentation for the Controlling module to understand the requirements and configurations needed for successful postings.
  
  By following these steps, you should be able to identify and resolve the issue causing the KG856 error message in SAP.