How To Fix KE635 - You are not authorized to maintain settings which affect all clients

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 635

• Message text: You are not authorized to maintain settings which affect all clients

What causes this issue?

You are not authorized to maintain settings for all clients.

System Response

You cannot execute the function.

How to fix this error?

Contact your system administrator. If you want to maintain settings for
all clients, you need authorization for the object &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE635 - You are not authorized to maintain settings which affect all clients ?

  The SAP error message KE635, "You are not authorized to maintain settings which affect all clients," typically occurs when a user attempts to access or modify configuration settings in the SAP system that have a client-wide impact, but they do not have the necessary authorizations to do so.
  Cause:
  
  Authorization Issues: The user lacks the required authorization objects to perform actions that affect all clients. This is often related to settings in controlling (CO) or other modules that require higher-level permissions.
  Client-Specific Settings: The action being attempted is meant to be performed at the client level, and the user’s role does not include permissions for such changes.
  Role Configuration: The roles assigned to the user may not include the necessary authorizations for the specific transaction or configuration being accessed.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user’s roles and authorizations in transaction SU01 (User Maintenance) or PFCG (Role Maintenance).
  Ensure that the user has the necessary authorization objects, particularly those related to client-wide settings in the relevant modules (e.g., CO).
  
  
  
  Modify Roles:
  
  If the user requires access, a security administrator or someone with the appropriate permissions should modify the user’s roles to include the necessary authorizations.
  Common authorization objects that may need to be checked include:
  
  S_USER_AUTH (User Authorization)
  S_TCODE (Transaction Codes)
  S_CTS_ADMI (Change and Transport System Administration)
  
  
  
  
  
  Consult with Security Team:
  
  If you are not able to modify roles or if you are unsure about the necessary authorizations, consult with your SAP security team or administrator. They can provide guidance on the appropriate roles and authorizations needed.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and back in to ensure that the new authorizations take effect. Then, attempt the action again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to configuration settings, such as OKKP (Maintain Control Area) or OKB9 (Maintain Activity Types).
  Documentation: Refer to SAP documentation or the SAP Help Portal for detailed information on authorization objects and their implications.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to this error message.
  
  By following these steps, you should be able to resolve the KE635 error and gain the necessary access to maintain the required settings in the SAP system.